Richmond Concert Band Society
P.O. Box 268
N/A
Richmond VA 23218-0268
Mission Statement
To provide adult instrumentalists with an opportunity for musical growth while providing quality entertainment for our community.
Web and Social Media
Richmond Concert Band at Center Stage
Leadership
CEO/Executive Director Dr. Mark W. Poland
Board Chair Dr. Dino Papas
Board Chair Company Affiliation Retired School Principal
Contact Information
Address P.O. Box 268
N/A
Richmond, VA 232180268
Telephone 804 737-3767
Fax 804 xxx-xxxx
E-mail note@richmondconcertband.org
History and Background
Year of Incorporation 1972
Financial Summary
 
 
Projected Revenue $12,095.00
Projected Expenses $13,095.00
Statements
Mission
To provide adult instrumentalists with an opportunity for musical growth while providing quality entertainment for our community.
Impact
The Band provides one concert each year themed "Old Instruments for Young Hands".  Each year we ask people attending the concert to bring old used instruments they no longer play and donate them to the Band.  The Band, in turn, has them fixed and donates them to the Richmond Public School music program.  Over the past 12-years the Band has collected, restored, and donated over 400 instruments for students who can neither afford to purchase nor rent an instrument.  One of our members is a music teacher in the Richmond School System and has students using some of these donated instruments.
 
The Band provides an Independence Day concert at Dogwood Dell each July 4th.  This year will be the Band's 41st appearance at the Dell on July 4th.  Through research with American University we found that Richmond is unique in being the only site in the nation that has a July 4th celebration with live music, live carillon bells, live fireworks, and live cannon fire on the same property.  We plan to continue this tradition this year.
 
The Band set a goal of 100 musicians on stage and has achieved that goal. 
 
The Band allows instrumentalists from age 16 up with no audition requirement.  Several of our musicians are home-schooled youth whose parents wanted them exposed to music.  Our oldest member is 87 and still playing music.
Needs
The Band operates on a budget of $8,000 to $14,000 annually.  Funds are derived from donations and occasional small payments for performances.  All concerts are free and open to the public.  The Band performs 12 to 15 concerts annually.
 
Funding is needed to purchase up-to-date music and equipment such as music stands and percussion equipment.  Operating costs include insurance for a trailer to haul equipment to and from concerts and liability coverage.  The Band has no paid staff.  Everyone connected with the Band is a volunteer.
 
New venues to perform are also needed.  Currently the Band performs at Linwood Holton Elementary (2), Agecroft Hall (2), Lewis Ginter Botanical Garden, Dogwood Dell, Maymont Park, and four local churches.
Background
First formed in 1971 the Band has performed for well over a half million people in the Richmond area.  The Band has been honored to be a part of many special events including our country's Bicentennial Celebration, the re-dedication of the Carillon in Richmond's Byrd Park, in support of our troops serving in Desert Storm, a United We Stand concert in memory of those that lost their lives on September 11, 2001, Richmond's Centennial Celebration at the State Capitol, for the first Thanksgiving reenactments at Berkeley Plantation, for the opening of the Science Museum of Virginia, for Musical Monday's at Maymont, and for Old Instruments for Young Hands, now in it's 13th year.
 
Through the Band's "Band Together for Children" concert series over $9,000 has been raised for local children's charities such as Big Brother and Big Sisters, SIDS Alliance, Noah's Children, Medical Care for Children, Volunteer Emergency Families for Children, YMCA Youth Scholarship Fund, UNICEF, and the Children's Museum of Richmond's "Open Doors, Open Minds" Program.
 
For many years the Band performed at the Easter Parade, the Big Gig, Musical Mondays at Maymont, and at Dogwood Dell.  The Band has performed a July 4th concert at Dogwood Dell complete with the 1812 Overture featuring carillon bells, live fireworks, and live cannon fire.
 
This year the Band will hold it's 13th "Old Instruments for Young Hands" concert where we encourage the public to bring no-longer used musical instruments  that may be laying around and donate them to the Band.  The Band will have them fixed and donate them to Richmond Public Schools to loan to students that cannot afford to purchase or rent an instrument.  The Band has collected over 400 instruments.
 
Members of the Band are amateur and semi-professional musicians who enjoy making music as part of a concert band.  Membership is open to anyone who plays a band instrument and wants to be part of a concert band.  Auditions are not required.
CEO Statement
On a cold Tuesday night in February of 1979, I stood before the Richmond Concert Band as the new Music Director and thought, “What have I gotten myself into? What can I offer these people? What am I going to be able to accomplish?” Well, after more than thirty-three years in this position, I can tell you that I was asking the wrong questions. It didn’t take me very long to discover that the questions I should have asked were, “What can we offer each other and our audiences? What are we going to be able to accomplish?” In an organization like the Richmond Concert Band, the focus has to be on what “we” can do as a team. As the Richmond Concert Band, we must all work together to make music that we trust our audiences will enjoy and appreciate. 
 
A community band is a place where men and women can leave the hustle and bustle of their day-to-day living and join with others who enjoy music-making.  We work hard, but when I see band members smiling and chatting with each other at the end of a rehearsal or concert, I feel that we all are ready to face our daily challenges with a little brighter attitude.
 
A community band is also an entertainment organization.  Our audiences expect to hear good music performed well.  They come to be entertained, and they deserve to hear only the best.  When we see their smiles, hear positive comments from children, and receive handshakes and pats on the back, we know that we've entertained.
 
Our community has had a tough few years, and every year seems to offer new challenges.  Each one of us has been affected in one way or another by lay-offs, declining value of investments and the like.  Lives are full of stress and worry.  My hope is that people who attend our concerts will hear music that will help them relax a bit, music that can lighten their load, music that will brighten their day.
The Richmond Concert Band is a family, and our audiences are an extension of that family.  Since 1979 I have been part of a wonderful (and large) family.  The band has been providing family-friendly entertainment to our community for more than forty years. And we plan to keep it up for a long, long time.
 
Mark W. Poland, Ed.D.
Music Director
Board Chair Statement
Serving as president of an all volunteer organization as large as the Richmond Concert Band (100+ members) is a challenging endeavor.  I'm currently serving my second one-year term.  The Board is responsible for making decisions on up coming concert requests and other activities the Band undertakes, approval and monitoring the Band's finances, electing officers at our annual meeting, helping maintain decorum during rehearsals, and serving on committees as their time permits. 
 
Maintaining an active, committed membership is challenging.  Several years ago the Board noticed new members were quite often staying only a few weeks and then leaving.  The Board initiated a "mentoring program" for new members to help them adjust to playing in an organized concert setting and to encourage them to stick with it for a few months.  We have found this extremely helpful in keeping people who might have become discouraged and left after only a few weeks.
 
Financing the Band's operations has also been challenging.  We receive sponsorship for several concerts which bring in $200 - $500 per venue.  To supplement this pay members, with Board approval, initiated a "Friends of the Band" program.  Annually, they send out letters to people that have become our "friends" asking for donations.  We have also found companies willing to match time donated by members for money up to a certain dollar amount.  This has also been quite helpful in meeting budget needs.
 
The challenge with our volunteers is when someone says that they will do
something, and then it does not get done.  This can create a lot of tension within the group, because we are all volunteers, and we can’t “fire” the volunteer. We are blessed with many talented individuals, and they willingly volunteer much more than the 2 hours a week for rehearsal, and the concert time.
 
I feel that our band is unfortunately a “best kept secret” in the Richmond area. We need to make ourselves be more visible in the community. 
This is extremely hard to do on a very limited budget of $8,000 -
$12,000 per year. We need to be able to make several groups aware of the Richmond Concert Band – potential performers, potential hosts, potential donors, and potential audiences.
 
As president of the board, I get to see the community service that our band provides. I personally enjoy our “Old Instruments for Young Hands” concert each year. I firmly believe that children must have access to music in their school. It meant very much to me personally as I grew up to be a part of a school band (Junior High, High School, and College). We invite some of the students to play with us that have received one of our donated instruments, and at one concert I was thrilled to see that the instrument that I donated was being used by one of the students.
Areas of Service
Areas Served
Area
Metro Richmond
The Band performs concerts in the City of Richmond and in Henrico and Chesterfield counties.  All concerts are free and open to the public.
Board Chair
Board Chair Dr. Dino Papas
Company Affiliation Retired School Principal
Term June 2015 to May 2018
Email dnpapas@gmail.com
Board of Directors
Board Members
NameAffiliation
Mrs. Carrie Dickerson Retired
Mr. Claude Dickerson Retired
Mr. Thomas Freeman Community Volunteer
Ms. Laurel Heath Community Volunteer
Ms. Cecelia Jaquez Walker and Frick Contractors
Mr. Paul Jones community volunteer
Ms. Dawn Levesque Verizon
Ms. Beverly Long Goochland County
Dr. Dino Papas Community Volunteer
Dr. Mark W. Poland Sandston Baptist Church
Mr. James Stone Community Volunteer
Mr. Stanley Sweeney Community Volunteer
Mr. Paul Turner community volunteer
Dr. William Welstead Retired
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 14
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 9
Female 5
Governance
Board Term Lengths 1
Board Term Limits 40
Board Meeting Attendance % 80
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 10
Standing Committees
Human Resources / Personnel
Scholarship
Nominating
Operations
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
Declining revenues based on the current economy are a constant concern.  Members of the Band started asking people who regularily attend our concerts if they would like to become "Friends of the Band".  Those that agreed are asked once a year to make a donation to the operations of the Band.
 
Keeping members is a constant concern.  For over ten years the Band has maintained a "Mentoring Program" to encourage new members to stay, practice, and to not be discouraged by suddenly being thrown into a large organization where they only meet people in their respective sections for the first few rehearsals.
 
The Band organizes an annual picnic on the James River and all members and their families are envited to bring a covered dish and attend.  We have 40+ families that attend.  This helps people in different sections meet one-another.
 
When people leave the Band our personnel director contacts them to find out why they left.  Some have moved away or changed jobs and have scheduling conflicts.  Some get tired of performing and move on to other hobbies.  Some move to other community bands.  This helps our Board determine what we need to change to keep people that might think of joining another organization, to let them know they are valued. 
Executive Director
Executive Director Dr. Mark W. Poland
Experience
Dr. Poland served with the Chesterfield County School System and currently serves as music director/minister for Sandston Baptist Church.
Former CEOs
NameTerm
Mr. James Larkin June 1971 - June 1976
Mr. Ross Southward June 1976 - June 1979
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 100
Contractors 0
Retention Rate 95
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Years Strategic Plan Considers 3
Date Strategic Plan Adopted May 2013
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Collaborations
The Band has maintained a relationship and performs at Agecorft Hall, Lewis Ginter Botanical Gardens, Pocahontas State Park, Linwood Holton Elementary School, Maymont Park, and Dogwood Dell.  The Band also maintains a close relationship with Richmond Public Schools and their music department and has helped numerous organizations, such as the Children's Museum of Richmond, SIDS, Boys and Girls Clubs of Richmond, Noah's Children and Big Brother's and Big Sisters of Richmond, raise money by performing free concerts.
Affiliations
AffiliationYear
CultureWorks2010
Awards
Awards
Award/RecognitionOrganizationYear
Certificate of RecognitionRichmond City School Board2009
ProclamationMayor of Richmond, VA2003
Programs
Description
The Band, at the urging of a member who was also a music teacher in Richmond Public Schools, undertook a program to collect used band instruments that could be played with minimal repair, and to donate them to the Richmond Public School Sysytem Music Program for the use of students that cannot afford to either purchase or rent an instrument.  The Band has school music directors that have received these instruments and related to us the benefits they see every day from the students using the instruments.  Over 400 have been collected since the program strated.
Population Served Children Only (5 - 14 years)
Budget $500.00
Short Term Success
The program provides students with the opportunity to learn and perform with musical instruments.  It has been proven that students who participate in musical school programs are better students overall.  It also provides the students with a sense of belonging.
Long Term Success
The program has been successful in collecting over 300 instruments over the past 12-years and presenting them to Richmond Public School.  Music teachers have advised the Band that numerous students have been loaned instruments we provided and continue to use them from year to year.
Description
Recently a member of the Band passed away.  He was a retired music educator who spent his career teaching band, orchestra, and choir at Goochland High School, Highland Springs High School, and Powhatan High School.  In his memory the Band has established a scholarship given annually to one deserving graduating senior who has been accepted at a college or university majoring in music education.  The Band has awarded three such scholarships of $250 each to students from these high schools.
Population Served Other Named Groups
Budget $250.00
Short Term Success
The short-term success has been measured by the number of candidates applying.  Each scholarship awarded is for 250 dollars.  Additional funding would allow the Band to provide a more attractive award of the scholarship.
Long Term Success
The long-term success will be measured by students completing a 4-year degree in Music Education and starting a career teaching students in grades K-2 thru K-12.  To date three scholarships have been awarded, one of which was returned when the student dropped out of college.
Description
The Band was originally formed and continues to emphasize, as reflected in our Mission Statement, a musical outlet for adult musicians to rehearse and perform together.  Members rehearse weekly on Tuesday evening for 2-hours year-around.  The members perform concerts at Bethia United Methodist Church (February), Lewis Ginter Botanical Garden (Easter Saturday), Maymont (April), Agecroft Hall (Mother's Day), Dogwood Dell (Independence Day), Pocahontas State Park (July), Linwood Holton Elementary School (Old Instruments for Young Hands, August), Agecroft Hall (Family Concert Series, September), and Holiday Concerts at three churches and Linwood Holton Elementary School.  The twelve concerts each have a theme and feature soloists , ensembles, and the entire concert band.  The concerts held at Linwood Holton Elementary also allow students to perform with the Band on several pieces of music.
Population Served Families
Budget $8,000.00
Short Term Success
Audience family members enjoy spending time together listening to music.  Some venues also allow the audience to bring a picnic and enjoy the gardens.
Long Term Success
Each concert draws between 100 and 800 people with the one exception of the Independence Day concert that draws 35000 to 50000.  The musicians enjoy performing and realizing the culmination of their hard work at rehearsals.  These opportunities keep members coming back to continue playing music together.
CEO/ED/Board Comments As I look at program challenges for the Richmond Concert Band, one thing comes to mind. Although we have been around since 1972 and have performed before hundreds of thousands of people, we are still quite “invisible.” (Many people ask if we are part of the Richmond Symphony!!) The challenge we have is to make ourselves more “visible” to three groups – potential performers, potential hosts and potential audiences.
 
We have extremely limited financial and human resources to develop a significant “awareness” campaign. What funds we have are used for our operating expenses. And because that income is relatively small, we don’t have much to commit to a campaign to raise our visibility in the community. In addition, every member of the band is a volunteer (we have no staff), and their time to undertake additional work on behalf of the band is limited.
 
We have attempted to increase our visibility through various social media networks and through contacts with public school band directors. These attempts have met with limited success. We have also attempted to cultivate relationships with newspaper reporters and radio and television “personalities’” but those attempts, too, have met with limited success. 
 
My hope is that, at some point, we can undertake a study to determine how we might “market” ourselves to these three groups and, thereby, make ourselves more visible in our community.
 
As for opportunities, our mission and our ideals speak to us being a powerful, positive, family-oriented influence in our community. While we exist, first and foremost, as a musical outlet for amateur (mostly) adult musicians, we also exist to serve our community. Old Instruments for Young Hands, Band Together for Children, and the John Gray Perkins Scholarship all point out our desire to serve our community in ways that benefit families. I believe we have opportunities to expand one or more of these programs and, perhaps, even institute additional ones.
 
I suspect our ability to undertake some of these opportunities before us is linked to meeting the “visibility” challenge. If we are more visible, then strengthening Old Instruments for Young Hands or increasing the available awards through the John Gray Perkins Scholarship (for example) would be more likely to happen. 
 
Nevertheless, we will continue to do what we do best – offer high quality, family-friendly musical entertainment in a safe, welcoming way. And as the opportunities present themselves, we’ll reach out to our community in other ways, just as we have been doing since 1972.
 
Mark W. Poland, Ed.D.
Music Director
Fiscal Year
Projected Revenue $12,095.00
Projected Expenses $13,095.00
Spending Policy Income Only
Percentage (if selected) 90
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201520142013
Program Expense$1,758$2,015$1,733
Administration Expense$5,792$1,442$2,749
Fundraising Expense$968$1,066$923
Payments to Affiliates------
Total Revenue/Total Expenses1.782.492.43
Program Expense/Total Expenses21%45%32%
Fundraising Expense/Contributed Revenue9%12%11%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$147,606$147,606$175,970
Current Assets$147,606$147,606$175,970
Long-Term Liabilities$0----
Current Liabilities$0----
Total Net Assets$147,606$147,606$175,970
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit ExemptionView
Comments
Organization Comments The Board has tried to manage the financial aspects of the Bands business properly.  In addition to paying for the permit to solicit donations through VDACS, the Board has joined BMI and ASCAP and regularily pays required royalties for music performed.  The Board authorized an audit last year and found the "books" are in order with current accounting practices.
Foundation Comments
  • Financial information provided from year-end financial reports prepared by Jim Stone, Board Treasurer.
  • Organization files a 990-N on a calendar year basis, while financial reports are for the June 1 through May 31 fiscal year.