Communities in Schools of Chesterfield
P.O. Box 10
Chesterfield VA 23832
Mission Statement
The mission of Communities In Schools (CIS) of Chesterfield is to surround students with a community of support, empowering them to stay in school and achieve in life. The heart of the CIS of Chesterfield program is drop-out prevention.

Our program provides dropout prevention and intervention services at six Chesterfield County Public Schools (CCPS) sites. CIS of Chesterfield uses an Integrated Student Support (ISS) services model to provide students and families with wrap-around services that promote academic success. ISS is a school-based approach that develops and coordinates supports that target academic and non-academic barriers to learning. These resources range from traditional tutoring and mentoring to provision of a broader set of supports, such as linking students to physical and mental health care and connecting families to parent education, family counseling, food banks, GED programs and other employment assistance programs

The strength of the CIS model is a school-based CIS site coordinator and the community connections that are provided and supported by the CIS of Chesterfield Board of Directors. The CIS site coordinator works to understand the needs of the students, the teachers, school administrators and families of their school communities and identifies and/or creates partnerships and programs to address these obstacles to learning. The site coordinator is tasked with matching these resources and services to the students (and families) with the greatest needs. Our bottom line objective is to increase academic achievement and ultimately to increase the graduation rate of our most at-risk students. CIS partners with local businesses, civic groups, faith communities, public agencies, and community volunteers to create innovative resources and deliver quality programming for students and their families.

CIS Five Basics

Every Child Needs and Deserves:

1. A One-on-One Relationship with a Caring Adult

2. A Safe Place to Learn and Grow

3. A Healthy Start and a Healthy Future

4. A Marketable Skill to Use Upon Graduation

5. A Chance to Give Back to Peers and Community

Leadership
CEO/Executive Director Mr. Jay Swedenborg
Board Chair Mr. Charles D. Piper
Board Chair Company Affiliation BCWH Architects
Contact Information
Address P.O. Box 10
Chesterfield, VA 23832
Telephone 804 717-9305
Fax 804 717-1976
E-mail jay_swedenborg@ccpsnet.net
History and Background
Year of Incorporation 1992
Site Visit No
Financial Summary
 
 
Projected Revenue $207,396.00
Projected Expenses $207,396.00
Statements
Mission
The mission of Communities In Schools (CIS) of Chesterfield is to surround students with a community of support, empowering them to stay in school and achieve in life. The heart of the CIS of Chesterfield program is drop-out prevention.

Our program provides dropout prevention and intervention services at six Chesterfield County Public Schools (CCPS) sites. CIS of Chesterfield uses an Integrated Student Support (ISS) services model to provide students and families with wrap-around services that promote academic success. ISS is a school-based approach that develops and coordinates supports that target academic and non-academic barriers to learning. These resources range from traditional tutoring and mentoring to provision of a broader set of supports, such as linking students to physical and mental health care and connecting families to parent education, family counseling, food banks, GED programs and other employment assistance programs

The strength of the CIS model is a school-based CIS site coordinator and the community connections that are provided and supported by the CIS of Chesterfield Board of Directors. The CIS site coordinator works to understand the needs of the students, the teachers, school administrators and families of their school communities and identifies and/or creates partnerships and programs to address these obstacles to learning. The site coordinator is tasked with matching these resources and services to the students (and families) with the greatest needs. Our bottom line objective is to increase academic achievement and ultimately to increase the graduation rate of our most at-risk students. CIS partners with local businesses, civic groups, faith communities, public agencies, and community volunteers to create innovative resources and deliver quality programming for students and their families.

CIS Five Basics

Every Child Needs and Deserves:

1. A One-on-One Relationship with a Caring Adult

2. A Safe Place to Learn and Grow

3. A Healthy Start and a Healthy Future

4. A Marketable Skill to Use Upon Graduation

5. A Chance to Give Back to Peers and Community

Impact

 

CIS of Chesterfield 2014-15 Impact Report

  • Total number of Tier I students served (total enrollment over the course of the year) – 3,352 students
  • # Identified Tier II and Tier III students (students with case plans) – 297 students
  • # of students participating in weekly free Food Backpack program – 200 students
  • # served by Give Kids a Smile free dental screening/treatment - 358 students screened - 46 students treated
  • # served by YMCA Bright Beginnings (each student received $150 worth of clothes & back-to-school supplies) – 229 students
  • # of students participating in After-School Programming (funded by CIS of Chesterfield, YMCA, Columbia Gas of Virginia, Capital One, 21stCentury Grant) – 588 students
  • # of students participating in YMCA Learn to Swim lessons - 239 students
  • # Chesterfield Community High School graduates - 87 students
  • # of CCHS students receiving GED Certificates - 47 students
  • # of students participating in summer programming (Camp Adventure, Summer Theatre or 21stCentury programming) – 237 students
  • # of CIS Volunteers and the number of hours served - 1013/6347 hours
  • Value of volunteer hours (using standard volunteer hourly rate value) $141,807

In January of 2015, CIS of Chesterfield was recertified as a Nationally Accredited Affiliate of the CIS National Program. This accreditation represents that CIS of Chesterfield operates under the highest standards of business practices within the CIS Total Quality System and that we deliver high quality, research-based initiatives to the students in most need.

Our goals for 2015-2016 are to:

  • expand our mentor and volunteer base
  • increase donations through our Annual Giving Campaign
  • to expand to serve an additional CCPS school
  • to support the transition of Community High School to the Carver College and Career Academy
Needs The top priority needs for the year are guided by the 2020 CIS Strategic Plan:
  • fully fund 2016-17 budget (approx. $207,000)
  • create new partnerships and new volunteers to support programming at each of our six CCPS sites, with a focus on supporting our newest school site, Falling Creek Middle School.
  • ensure that each site has at least one partner from the faith, business, government, education, and civic communities
  • recruit and train volunteers including mentors, tutors and representatives from local businesses and trades. 
Background

Communities In Schools (CIS) of Chesterfield was established in the fall of 1993 as a committee of the Chesterfield Public Education Foundation (CPEF). CIS of Chesterfield is a fully-accredited affiliate of the national Communities in Schools program that serves 2,200 school sites in 187 affiliates across 26 states and District of Columbia.

CIS is nation’s largest and most effective organization dedicated to keeping kids in school and helping them succeed in life. Our unique model positions site coordinators inside schools to assess students’ needs and provide resources to help them succeed in the classroom and in life. We partner with local businesses, social service agencies, health care providers and volunteers. Whether it’s food, school supplies, health care, counseling, academic assistance or a positive role model, Communities In Schools is there to help.

In 2012, CIS of Chesterfield separated from CPEF and established themselves as a separate non-profit corporation with 501(c)3 status from the Internal Revenue Service.

During the 2015-16 school year, CIS of Chesterfield served over 4,000 students in six Chesterfield County Public Schools: Bellwood Elementary, Chalkley Elementary, Ettrick Elementary, Falling Creek Middle School, Salem Church Middle School and the Carver College and Career Academy.  328 of these students were identified as more intensive, Level 2 students.  For each of these students a comprehensive plan was put in place and monitored throughout the school year to insure their success.

CIS uses academic, behavioral and attendance data to document student progress and overall program success.

 


 
CEO Statement

All Communities In Schools (CIS) of Chesterfield programming revolves around one thing – RELATIONSHIPS…

All of our individual student successes begin when a CIS site coordinator or CIS volunteer engages with and connects to a student and his/her family.

100% of the success of CIS programming with community partners begins with a relationship between the partner program, the CIS site coordinator, teachers and school administrators.

Our job is to know all of the community resources that are available, to know all of the students and families in-need at the schools we serve and then to go about the business of matching and supporting these relationships to overcome academic and non-academic barriers to learning.

The CIS of Chesterfield Board of Directors, CIS site coordinators, and CIS of Chesterfield partners & volunteers are committed to supporting student success – in school and in life.

CIS of Chesterfield is always looking for additional partners and positive volunteers. If you would like to get involved in making a real difference in the life of a child, please consider joining us in our work.

Board Chair Statement It is such a privilege to serve on a board that works to level the playing field for at risk youth. By giving educational, social and health support to students the board ensures that that they can become contributing members of society. I echo what a former board chair said, “I have never served on any other board like CIS—a group of people who completely set aside their egos and personal agendas to focus on the organization’s mission.”
Areas of Service
Areas Served
Area
Chesterfield County
Chesterfield County, VA
Bellwood Elementary
Chalkley Elementary
Ettrick Elementary
Falling Creek Middle School
Salem Church Middle School
Carver College & Career Academy
Board Chair
Board Chair Mr. Charles D. Piper
Company Affiliation BCWH Architects
Term July 2016 to June 2018
Email cpiper@bcwh.com
Board of Directors
Board Members
NameAffiliation
Ms. Melissa Ackley Chesterfield Mental Health
Mr. Nikhil Brahmbhatt Wells Fargo Bank
Mrs. Danika Briggs Chesterfield Social Services
Mr. Joesph P. Casey Chesterfield County Administrator
Ms. Susan Dandridge Chesterfield County Public Schools
Mrs. Ellisha Ellison Federal Reserve Bank of Richmond
Mr. Bob Innes Columbia Gas of Virginia
Ms. Kathy Jentgen YMCA of Greater Richmond
Lt. Col. Dan Kelly Chesterfield County Police Department
Dr. James Lane Chesterfield Schools Superintendent
Ms. Stacy Mitchell Huntington Learning Centers
Mrs. Michelle W. Mogel Towne Bank, Richmond
Mrs. Eileen Morrissett Retired, Altria
Mrs. Kris Newsome Capital One
Mr. Brendan O'Toole JDWilliams Mullen
Mr. Everett Patterson Altria
Mr. Charles D. Piper BCWH
Mrs. Lisa Randall DuPont
Mr. Ralph H. Saunders Wells Fargo Advisors, LLC
Mr. Daniel K. Smith Republic Services, Inc.
Mr. Mark Tenia WRIC TV-8
Mr. Robert S. Ukrop Ukrop's
Board Demographics - Ethnicity
African American/Black 5
Asian American/Pacific Islander 2
Caucasian 13
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 10
Female 10
Unspecified 0
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 80
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 9
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Community Outreach / Community Relations
Executive
Finance
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
CIS of Chesterfield has expanded to serve an additional Chesterfield County school in the 2015-16 school year, Falling Creek Middle.
 
We are looking for individuals, community groups and Chesterfield businesses that want to be a part of making a difference for at-risk students and their families at Falling Creek or at one of the other five CIS of Chesterfield sites.  To learn more, visit us at www.cisofchesterfield.org  or call 717-9305.
Executive Director
Executive Director Mr. Jay Swedenborg
Experience
The current CIS Administrator/Executive Director has been a part of the CIS of Chesterfield program for 22+ years.  He established school-wide prevention programs at two of the CIS elementary schools, Bellwood and Chalkley.  There have been 3 CIS Administrators in the short history of CIS of Chesterfield.  Our founding Administrator was Martha Frickert (15 years), followed by Debra Marlow (1 year) and currently serving is Jay Swedenborg (just completed his 6th year).  CIS of Chesterfield has long benefited from strong leadership from its Board of Directors and through its strong relationships with Chesterfield County Public Schools, business partners, community volunteers and Chesterfield County Mental Health, Public Health and Social Services. 
Former CEOs
NameTerm
Ms. Martha J. Frickert 1993 - 2009
Ms. Debra Q. Marlow July 2009 - June 2010
Staff
Full Time Staff 8
Part Time Staff 2
Volunteers 1200
Retention Rate 85
Plans
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 4
Date Strategic Plan Adopted June 2016
Management Succession Plan? Yes
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Collaborations
Capital One, YMCA of Greater Richmond, Chesterfield Food Bank, Defense Supply Center of Richmond, FeedMore, DuPont, Bank of America, Wells Fargo, Altria Companies Employees Community Fund, SwimRVA, The Community Foundation, the United Way and  multiple faith communities.
Awards
Awards
Award/RecognitionOrganizationYear
Quality Based Mentoring ProgramVirginia Mentoring Partnership2014
Programs
Description

 

The mission of Communities In Schools (CIS) of Chesterfield is to surround students with a community of support, empowering them to stay in school and achieve in life. Many children face challenges both inside and outside the classroom. Through a school-based coordinator, CIS strategically aligns and delivers needed resources so that students can focus on learning. CIS builds relationships with students, teachers, families, and multiple community resources, with a singular focus,improving academic achievement of at-risk students. CIS partners with local businesses, civic groups, faith communities, public agencies and community volunteers to create resources and deliver quality programming for students in grades Pre-K through the 12th grade.

 

CIS of Chesterfield currently serves over 4,000 students at 6 Chesterfield County Public Schools. We serve students at the Carver College & Career Academy, Falling Creek Middle, Salem Church Middle, Bellwood Elementary, Chalkley Elementary, and Ettrick Elementary. 2977 students at these schools have an assigned case manager and receive comprehensive (Level 2) services.

 

Population Served K-12 (5-19 years)
Budget $212,525.00
Short Term Success
Improving academic performance, reducing behavior referrals and reducing school absences.  Increasing the promotion rate of at-risk students.
Long Term Success
Reducing the school dropout rate and increasing the on-time graduation rate for at-risk students.
CEO/ED/Board Comments

All Communities In Schools (CIS) of Chesterfield programming revolves around one thing – RELATIONSHIPS…

All of our individual student successes begin when a CIS Site Coordinator or CIS volunteer engages with and connects to a student and his/her family.

100% of the success of CIS programming with community partners begins with a relationship between the partner program, the CIS site coordinator, teachers and school administrators.

Our job is to know all of the community resources that are available, to know all of the students and families in-need at the schools we serve and then to go about the business of matching and supporting these relationships to overcome academic and non-academic barriers to learning.

The CIS of Chesterfield Board of Directors, CIS site coordinators, and CIS of Chesterfield partners & volunteers are committed to supporting student success – in school and in life.  

CIS of Chesterfield is always looking for additional partners and positive volunteers. If you would like to get involved in making a real difference in the life of a child, please consider joining us in our work.

Fiscal Year
Projected Revenue $207,396.00
Projected Expenses $207,396.00
Spending Policy N/A
Form 990s
IRS Letter of Exemption
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
$90,362----
Government Contributions$25,000$0$20,000
Federal------
State------
Local$25,000--$20,000
Unspecified------
Individual Contributions$11,027$67,601$57,867
$13,915--$16,035
------
Investment Income, Net of Losses$6,299$289$2,369
Membership Dues------
Special Events------
Revenue In-Kind$1,311,272$1,143,609$1,062,522
Other------
Expense Allocation
Fiscal Year201520142013
Program Expense$1,390,710$1,189,763$1,141,378
Administration Expense$22,569$19,240$17,317
Fundraising Expense$0----
Payments to Affiliates------
Total Revenue/Total Expenses1.031.001.00
Program Expense/Total Expenses98%98%99%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$246,748$193,236$200,475
Current Assets$126,110$193,236$200,475
Long-Term Liabilities$0----
Current Liabilities$14,160$5,244$14,979
Total Net Assets$232,588$187,992$185,496
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities8.9136.8513.38
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit Application Confirmation 6/2016View
Comments
Foundation Comments
  • Received 501(c)(3) letter in February 2014.
  • Prior to 2013, CIS Chesterfield was a program of Chesterfield Public Education Foundation.  All of the financial information for CIS during that period is a subset of the Foundation's financials.