Byrd Theatre Foundation
P.O. Box 14860
Richmond VA 23221
Mission Statement
Mission Statement: To expand the big screen experience, celebrate the art of cinema and preserve Virginia's grand motion picture palace.

Vision Statement:  To elevate the Byrd Theatre’s landmark position among American theaters as a center for film that continues to provide the broadest possible public access to exceptional cinematic experiences.
 
 
Leadership
CEO/Executive Director No CEO
Board Chair Gibson Worsham
Board Chair Company Affiliation Glave & Holmes Architecture
Contact Information
Address P.O. Box 14860
Richmond, VA 23221
Telephone 804 404-3156
Fax 0 000-0000
E-mail preserve@thebtf.org
History and Background
Year of Incorporation 2002
Financial Summary
 
 
Projected Revenue $383,000.00
Projected Expenses $368,103.00
Statements
Mission
Mission Statement: To expand the big screen experience, celebrate the art of cinema and preserve Virginia's grand motion picture palace.

Vision Statement:  To elevate the Byrd Theatre’s landmark position among American theaters as a center for film that continues to provide the broadest possible public access to exceptional cinematic experiences.
 
 
Impact

The BTF’s greatest accomplishments since 2012 include:

  • the successful fundraising to meet two $250,000 challenge grant from the Mary Morton Parsons Foundation and Cabell Foundation, supporting the Foundation's capacity building and capital needs,
  • the completion of a robust and lengthy strategic plan to create a new vision and mission for the Byrd Theatre,
  • the hiring of the Foundation’s first staff member, which has allowed the board to pull back from daily operational details and move toward a more strategic approach,
  • the upgrading of projection technology to a digital server and 4K projector and the replacement and installation of a new heating and cooling system,
  • the selection of Martinez + Johnson Architecture to outline an updated restoration plan and timeline for the Theatre.
  • awarded grant from the Marietta McNeil Morgan & Samuel Tate Morgan, Jr. Trust for the creation of an ADA accessible restroom at the theatre
  • awarded grant from CultureWorks for the purchase of the theatre's first point of sale system
  • awarded grant from the Richard & Caroline T. Gwathmey Memorial Trust for restoration of the theatre's historic plasterwork
  • and expansion of programming at the theatre to include Family Classics each Saturday morning and Big Screen Classics twice a month.
 
As an output from the strategic plan, the BTF's goals for the coming year include:
  • research and create an expanded programing calendar,
  • establish a multi-year business plan and budget, in order to be proactive in future planning,
  • focus on board development and succession planning by identifying the skill sets needed for board recruitment, and establishing and empowering committees to focus on and deliver results on the strategic plan’s initiatives.
Needs

Current needs of the BTF include, but are not limited to:

Restoration and Renovation: Making and keeping the building beautiful!

Programming: Provide informational, educational, cultural and entertaining programs for a variety of audiences throughout the Richmond community and beyond.

Partnerships: Collaborate with other organizations and individuals in order to deliver significant and relevant community programing.

Growing the Byrd Community: Continuing to tell the Byrd’s story to those who have supported the Foundation in any number of ways, and share the Byrd’s story with those who want to get involved.

Widening Support: Expand sources of financial support in order to meet the operational, program and capital needs of the Theatre.

Background

Listed on the National Register of Historic Landmarks, the Byrd Theatre opened on December 24, 1928 and has remained operational and nearly unchanged since the day construction was completed. Located in the heart of Carytown, the Byrd Theatre is both a national architectural treasure and a highly valued regional entertainment venue. For generations, the Theatre has engaged and entertained residents, visitors, students, businesses, and civic groups through films, live performances, and community events.

The Byrd Theatre Foundation was created in 2002 after it became apparent that the Theatre structure needed an advocate to keep it safe and beautiful.  The Foundation strives to restore the Theatre to its original beauty and preserve it as community center for film for generations to come.
CEO Statement


Board Chair Statement

Like most Richmonders of my age, I grew up viewing great films at Richmond's historic movie theaters. The Byrd always held a special fascination, because of its extraordinary interior and the obvious care and commitment that went into its maintenance and preservation. In more recent years, I have developed an interest in the ways in which the architecture of civic institutions enriches the city's life and promotes the public good. The Byrd is an unusually important example of the commitment of business owners and developers to make a significant contribution to the city by means of architecture and art. We have only recently discovered that the theater's historic wall paintings, by French-born academic realist Arthur Brounet, are among the most significant mural cycles in the nation.

I have been active on the Byrd Theatre Foundation's board since 2012, and in that time the board has shown a willingness, not only to meet the challenges of fundraising head-on, but also to demonstrate commitment and flexibility in its approach to the ongoing operation and planned restoration of the theater. The Development, Marketing, and Governance committees have all benefitted from a slate of recent board members with skills that have filled in areas of fund-raising, legal, financial, and theater-related expertise.

In late 2014, the board selected John Sarvay of Floricane, a prominent local consulting firm, to guide us in developing a strategic plan. That process was completed in April 2015 with a document that will allow the board to coalesce around a clear vision for the next five years or more. As we expand our activities to assure sustainability, we will expand programming in order to engage with the community as a center for film. This vision includes cinema arts education and promotion in addition to the ongoing screening of the best of mainstream, classic, and art film.

In 2014, the foundation completed a successful and exciting two-year relationship with fund-raising consultant Mary Ellen Stumpf of Stumpf and Associates, who expanded our skills and capacity in approaching donors and grant-making partners and assisted us in raising over $1,000,000 with two key challenge grants. At the recommendation of Stumpf and Associates, the board took a huge step forward in 2014 by hiring an experienced fund-raising administrator. Susan Smart joined us as Development Manager, and with her support, the Development Committee has initiated important fund-raising strategies in the areas of annual fund, donor cultivation and stewardship. The Marketing Committee, with a large consort of volunteer designers and media specialists, has produced a coordinated suite of graphically refined promotional materials and has promoted a series of partnered film events that have raised funds and the foundation's profile in the larger community.

In short, the hard work of moving the Byrd Theatre into the future has been incredibly rewarding for me and, I believe, the dozens of partners, volunteers, and board and committee members who have contributed hundreds of hours of valuable time. I look forward to implementation of the new strategic plan over the coming years.

Areas of Service
Areas Served
Area
Richmond, City
Statewide
Metro Richmond
Tri-cities Region
Ashland
Chesterfield County
Goochland County
Hanover County
Henrico County
New Kent County
Southside Virginia
The Byrd Theatre Foundation strives to restore and preserve the Byrd Theatre. The Byrd Theatre is located in Carytown, an eclectic neighborhood within the city of Richmond, Virginia. While frequent guests of the Theatre include local residents, many from other cities and states attend special film viewings and events held at the Byrd.
Board Chair
Board Chair Gibson Worsham
Company Affiliation Glave & Holmes Architecture
Term Apr 2014 to Apr 2017
Email gibson.worsham@gmail.com
Board of Directors
Board Members
NameAffiliation
Dianne M. Carrone The Pediatric Center
Andrea L. Casey Michell Wiggins
Richard Cross Hollyport Ventures, LLC
Colleen Flynn Westwood Club
Edward "Ted" Haynes Bank of America
Eppa Hunton VIAttorney
Sharon M. Kelley Veteran Crowd, LLC
David Martin Business Development and Marketing Consultant
Tracy Mazzoni Merrill Lynch
Grant Mizell Fractional Product & Marketing Consultant
Robert R. Ulrich Altria Client Sevices
Gibson Worsham Glave & Holmes Architecture
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 7
Female 5
Governance
Board Term Lengths 3
Board Term Limits 3
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 40
Number of Full Board Meetings Annually 11
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Marketing
Building
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
The Byrd Theatre Foundation desires to grow its board of directors by thoughtfully identifying skill gaps on the existing board, and targeting potential board members who might fill those gaps. Development experience, legal expertise, knowledge of film and the film industry, business and finance backgrounds are welcomed and would be complementary to the existing skill sets on the current board.
Executive Director
Executive Director No CEO
Staff
Full Time Staff 0
Part Time Staff 1
Volunteers 30
Contractors 1
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Date Strategic Plan Adopted May 2015
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Awards
Awards
Award/RecognitionOrganizationYear
One of 12 NonProfits Selected to ParticipateVCU Create-a-thon On Campus2011
Programs
Description
Occasionally, the Byrd Theatre Foundation hosts tours of the Byrd.  Todd Schall-Vess, general manager of the Byrd Theatre, takes you back in time as he describes the history of the Theatre, which is doing today exactly what it was built to do in 1928!  Guests learn about the Byrd and how its role in the community has evolved over time.  Architectural elements of the Theatre are highlighted.  Ticket proceeds go directly to the Byrd Theatre Foundation.
Population Served Adults
Long Term Success
Byrd Theatre Tours enhance the community's understanding of the Theatre, itself, and how the Foundation works to keep it a safe, affordable and beautiful entertainment venue.  Financial support from ticket sales and additional donations supports the Foundation's mission.  The frequency of tours given may increase as their popularity rises and volunteer / staff capacity allows.
Description The Byrd Theatre continuously hosts special film screenings and film festivals presented by local filmmakers and organizations, including the RVA Environmental Film Festival, the Richmond International Film Festival and the internationally-acclaimed French Film Festival.
Description In partnership with the Central Virginia Autism Society, the Byrd Theatre welcomes those suffering from sensory issues to enjoy a movie once a month by turning up the lights, turning down the sound and allowing them to bring their own food. This allows people of all ages who normally cannot attend movies the ability to experience the unique nature of seeing a film at the Byrd, Virginia's motion picture palace.
Population Served People/Families with People of Developmental Disabilities
Description Each Saturday morning at 10 am, the Byrd Theatre entertains multi-generational audience with old and contemporary classic films -- dramas, comedies, silent, animated and international. Patrons enjoy a concert on the Byrd's Mighty Wurlitzer organ and a classic Warner Bros. cartoon before each film.  
Description Beginning in the fall of 2016, the Byrd Theatre has expanded its programming of second run films to include classic films "best seen at the Byrd." The twice-monthly program launched with two favorite Hitchcock films, Vertigo and Rear Window and will continue screening big Hollywood favorites on Sunday afternoon and more eclectic films for cinephiles on Wednesday evenings. 
Population Served Adults
Description The Byrd Theatre is bringing back midnight movies on Saturday nights, featuring cult-type films from decades past. Beginning in October of 2016 with the original 80s film Ghostbusters, the series will continue with fan favorites Army of Darkness and Die Hard.
Population Served Adults
Fiscal Year
Projected Revenue $383,000.00
Projected Expenses $368,103.00
Spending Policy N/A
Form 990s
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201520142013
Program Expense$114,550$192,572$121,081
Administration Expense$45,289$16,301--
Fundraising Expense$57,412$33,916$955
Payments to Affiliates------
Total Revenue/Total Expenses0.392.112.59
Program Expense/Total Expenses53%79%99%
Fundraising Expense/Contributed Revenue46%8%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$1,616,118$1,816,708$1,801,805
Current Assets$157,775$327,172$270,758
Long-Term Liabilities$1,075,904$1,078,104$1,118,026
Current Liabilities$0$20,442--
Total Net Assets$540,214$718,162$683,779
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities--16.00--
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets67%59%62%
Capital Campaign
Currently in a Capital Campaign? No
Capital Campaign Anticipated in Next 5 Years? Yes
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit 11/2015View
Comments
Organization Comments The BTF's 2015 audited financial statement and 990s will be available soon.
Foundation Comments
  • Form 990 prepared by David H. Creasy, CPA
  • Financial information provided by Form 990.