Hanover Interfaith Free Clinics
P.O. Box 117
Ashland VA 23005
Mission Statement

To offer a faith-based healing ministry to our qualified Hanover neighbors by providing free medical and dental health care with compassion, dignity and respect.” 

Leadership
CEO/Executive Director Mr. Lee Chambers
Board Chair Lee Chambers MBA
Board Chair Company Affiliation AtoChem Corp., Retired
Contact Information
Address P.O. Box 117
Ashland, VA 23005
Telephone 804 798-8890
Fax 804 798-9797
E-mail info@hanoverfreeclinics.com
History and Background
Year of Incorporation 2006
Former Names
NameYear
Saint James the Less Free Clinic, Inc.2009
Financial Summary
 
 
Projected Revenue $95,000.00
Projected Expenses $93,000.00
Additional Documents
Brochure2012View
Statements
Mission

To offer a faith-based healing ministry to our qualified Hanover neighbors by providing free medical and dental health care with compassion, dignity and respect.” 

Impact

Accomplishments: 

  1. More than 1,023 patients served in 2016, and received services and medication valued at $1,269,000.
  2. Five churches, 20 physicians, 21 dentists, 5 physician assistants, 5 nurse practitioners, 46 nurses, 8 dental hygienists, and 123 administrative and support staff members partnered to operate 6 free clinics and they gave together 20,500 hours of volunteer service.
  3. HIFC was awarded the “2011 Governor’s Community Service and Volunteerism Award in the Faith-based Category,” and the 2012 "First Lady's Opportunity Seal of Approval Certificate of Recognition."
  4. HIFC was awarded a “Proclamation and Certificate of Appreciation” by the Town of Ashland.

 
Goals: 
  1. Continue serving needy patients in Hanover County, within limits and opportunities presented in future years.
  2. Carry out the Strategic Plan and implement it efficiently.
  3. Foster more partnerships with hospitals and other providers to more effectively and efficiently meet patient needs.
  4. Launching of new database and cloud program to connect all the clinics, enable easy interaction, and maintain accurate data regarding patient visits and other information needed for quarterly reports to the Virginia Association of Free & Charitable Clinics.  We now have Board Members capable of installing and maintaining computer programs as needed, and willing to train staff in the use and maintenance of such programs.  Laptop computers have been purchased to assure all staff in need of such devices will have them, and printers, too.  This will greatly enhance the ability to gather the information for required State reports, and will assure quick access to and update of patient contact information. The time saved will enable us to serve more patients.
Needs

1. Additional equipment and software for further computerization of the clinics.

2. Funding (donations, grants, etc.) for continuation of free clinic services.  
Background

The Saint James the Less Free Clinic was established by parishioners of Saint James the Less Episcopal Church in 2006 in Ashland, Virginia. It was the dream of Thomas Hubbard, MD, DDS to have a free clinic in Hanover County, similar to a clinic he had helped establish a few years before in King William County. Through brainstorming, planning and building, Dr. Hubbard, the parishioners, and other interested persons garnered support for the dream. In August 2006 the Saint James the Less Free Clinic became incorporated in the Commonwealth of Virginia. Soon thereafter, it became a 501(c)(3) charitable organization as defined by the Internal Revenue Service, and it was recognized as tax exempt by the Commonwealth of Virginia, Department of Taxation. Dedicated and hard-working volunteers modified the lower level of Saint James the Less Episcopal Church and obtained and installed donated medical and dental equipment. With rent waived by the church and grants given by the Episcopal Diocese of Virginia, the Free Clinic opened to patients on October 25, 2006

Since then, 5 additional clinic sites have been established.  In late 2007, the Eye Care Clinic opened at Shiloh Baptist Church in Ashland. In March 2009, the Mental Health Clinic opened at Ashland Christian-Disciples of Christ Church in Ashland, and in October 2009, a second Dental Clinic opened at Mechanicsville Christian Center in Mechanicsville.  A Medical Clinic opened early in 2010, in the Shady Grove United Methodist Church in Mechanicsville.  In mid 2010 the Ashland Christian-Disciples of Christ Free Clinic ceased offering mental health care, and began podiatric care.  Volunteer mental health therapists were no longer available, and the need for podiatric care had increased.

The corporate name change from St. James the Less Free Clinic to Hanover Interfaith Free Clinics was made official in January 2010, to show recognition and respect to the multiple churches joining together in this county-wide effort. The fifth clinic opened in February 2010 offering medical care at the Shady Grove United Methodist Church, in Mechanicsville.  The sixth free clinic opened in February 2012 in the EYECARE office of Dr. Brian L. Townsend, in Mechanicsville, VA.

The clinics have offered free health and dental care to well over 1,000 low-income, uninsured Hanover County residents. In addition many were referred to specialists who offered their expertise free of charge. Many received free dentures, eye glasses and/or medications. The volunteer doctors, dentists, nurses, therapists, hygienists and students, as well as the huge number of administrative and general volunteers, gave generously their time and expertise. Growth led to the establishment of ever increasing numbers of partnerships with churches and service providers, thus broadening the quality, quantity and locations of patient services. 

 

 

 

CEO Statement

Ten years ago, "St. James the Less Free Clinic," was established by volunteers in the church basement, with a mission to offer a faith-based healing ministry to Hanover County residents.  Money donated to the clinic would be dedicated exclusively for patient care and necessary supplies.  Each week the waiting room crowd, the waiting lists, and the need for additional services grew.  In response, more churches throughout the county joined in the effort, establishing facilities and opening their doors to provide eye, mental health, and additional dental and medical care.  Currently, there are six (6) clinics now serving under the name, "Hanover Interfaith Free Clinics," and they share a common goal and mission.  The clinics are located at multiple Hanover County churches and one Hanover County optometrist's office so that no donated money goes toward rent or mortgage payments.    The clinics serve as places of volunteer missions and provide a unique outreach for many groups and individuals to contribute toward the well-being of others.  Volunteers range in age from fourteen to ("won't tell"), beyond eighty years of age.  Founded and perpetuated by a spirit of volunteerism and community, the organization has dedicated volunteers, all of whom, administrators, clerks, and health care providers, donate their time.  No one is paid, and no one pays for care.    Depending on volunteers, community resources and donations, the clinics have been able to extend medical services to include women's wellness, and pain management clinics.  Group diabetes counseling, and nutrition and health care education are planned.  With dedicated dental resources, we are able to restore missing teeth by making dentures for patients, many of whom have been without teeth for a long time.  Our denture patients "graduate" with a renewed smile and confidence toward restoration of many other aspects of their lives.    The clinics have been rewarding for all who have given and received.


 

Board Chair Statement
Hanover Interfaith Free Clinics has been extremely fortunate to have highly qualified and knowledgeable volunteers and thus, the reason for the success of the clinics.  The business model focuses around churches and members of their congregations, who provide a great source of volunteers.  Our original success was to open the clinic doors to serve Hanover County's needy at Saint James the Less Episcopal Church.  As we saw the need increase across the region, we expanded the facilities and increased the number of volunteers to serve those needs.  Today we have church-associated free clinics operating across Hanover County.  Our organization, like other free clinics, faces several challenges.  One is volunteer burn-out.  Many techniques are currently being used to prevent fatigue and over-use of our knowledgeable and dedicated volunteer team.  We use job rotation, scheduled space between work nights, and  many forms of praise and demonstrations of appreciation.  Another challenge we are faced with is sustaining a financial position to keep up with the need for supplies and equipment crucial to clinic operation.  Currently, income for the organization is mostly from donations given by individuals and groups.  Unfortunately, in the current economy, we are experiencing a significant increase in demand, and a noticeable decrease in donations.  The situation requires that we seek out new and inventive ways to encourage donations, and that we manage all funding with extreme care.
 
 
Areas of Service
Areas Served
Area
Hanover County
All areas of Hanover County.
Board Chair
Board Chair Lee Chambers MBA
Company Affiliation AtoChem Corp., Retired
Term Jan 2007 to Dec 2020
Email leesuechambers@comcast.net
Board CoChair
Term Jan 2007 to Dec 2020
Email info@hanoverfreeclinics
Board of Directors
Board Members
NameAffiliation
Cathy Bowling Cheryl H. Watson Memorial Medical Clinic
Terry Bowman Mechanicsville Christian Dental Clinic & Cheryl H. Watson Medical Clinic
Wilma Jean Carrington Shiloh Eye Care Clinic
Madge Carter PhDSt. James the Less Free Clinic
Lee Chambers MBAAtoChem Corp., Retired
Susan Chambers Eye Care Clinics
Todd Gathje PhDVirginia Department of Community Services
Tanya Hall MSWMechanicsville Christian Dental Clinic
Thomas Hubbard MD, DSSAshland Medical Center
Susan Hubbard St. James the Less Free Clinic
Marcie Moyer Ashland Christian Disciples of Christ Podiatry Clinic
Lewis H. Rogers Jr.Shiloh Baptist Eye Clinic
Roy Satterwhite Cheryl H. Watson Memorial Medical Clinic
Frank Sciolino RNMechanicsville Christian Dental Clinic
George Spagna PhDRandolph-Macon College
Taunia Stephens RNMechanicsville Christian Dental Clinic
Jennifer Sydnor Ashland Christian Disciples of Christ Podiatry Clinic
Jim Thornton Mechanicsville Christian Dental Clinic
Board Demographics - Ethnicity
African American/Black 2
Asian American/Pacific Islander 0
Caucasian 15
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 6
Female 11
Unspecified 0
Governance
Board Term Lengths 10
Board Term Limits 10
Board Meeting Attendance % 98
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 4
Standing Committees
By-laws
Audit
Technology
Volunteer
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
The greatest challenge is also the most important opportunity facing Hanover Interfaith Free Clinics, and that is serving all those in Hanover County in need of and eligible for our services in this period of considerable unemployment.  Operating solely with volunteers and with grant or donated funds, and open to patients at each clinic site, one night a week, addressing the entire need is beyond the capability of our organization.  However, we are dedicated and committed to doing our best to meet the need, striving to serve each patient with personal concern and professional expertise.
Executive Director
Executive Director Mr. Lee Chambers
Experience Lee Chambers has an MBA degree, and is a retired national marketing manager for an international chemical company.  He was President of Hanover AARP chapter 5335 for 2 years, and he is on the Boards of Directors of the Ashland Rescue Squad, and of the Hanover TRIAD.
Co-CEO
Co-CEO Mr. Lee Chambers MBA
Term Start Jan 2007
Email leesuechambers@comcast.net
Experience Prior to my being elected President of the Board of Directors of Hanover Interfaith Free Clinics, I served as President of Hanover Arts and Activities Center, another 501(c)3 non-profit organization for the betterment and support of the community.  In addition, I served on the Board of Directors of Hanover AARP Chapter #5335, and I was elected President for 2009 and 2010.   I have a Masers Degree in Business Administration.  I worked in the chemical industry for 45 years.  Thus, I bring business know-how to the non-profit Hanover Interfaith Free Cliinics.
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 235
Contractors 0
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 14
Date Strategic Plan Adopted Jan 2014
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy Under Development
Whistleblower Policy Yes
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Affiliations
AffiliationYear
Virginia Association of Free Clinics2007
Awards
Awards
Award/RecognitionOrganizationYear
Spirit of Volunteerism - Team AwardHanover County Board of Supervisors2010
Virginia Commonwealth Governor's Award for Faith-Based Volunteerism and Community Service in the Outstanding Faith-based Volunteer Service CategoryCommonwealth of Virginia Department of Social Services2011
First Lady's Award for Volunteer Community ServiceVA Commonwealth2012
Programs
Description
302 S. James Street
Ashland, VA 23005
 
Phone: 804-752-3456
Co-Directors: Jennifer Sydnor & Marcie Moyer     

                                                         

 

Population Served Adults
Budget $15,000.00
Short Term Success Most patients will acknowledge improvement in their condition.
Long Term Success Patients will receive professional podiatric care. 
Description
8061 Shady Grove Road
Mechanicsville, VA 23111
 
Phone: 804-559-0995
Fax: 804-559-2028
Co-Directors: Taunia Stephens & Tanya Hall
Population Served Adults
Budget $17,150.00
Long Term Success Patients will have good dental health, including for some, dentures and/or partials.
Description
8209 Shady Grove Road
Mechanicsville, VA 23111
Phone: 804-559-0486
Fax:      804-559-0487

Director: Beth Marie Helmbrecht           

                                   

                                   

Budget $15,000.00
Short Term Success Patients' health will improve and be maintained as possible.
Long Term Success Patients will receive needed health care, including medications and referrals as needed for diagnostic testing and/or specialist care, all offered free of charge.
Description
106 S. James Street                    
Ashland. VA 23005 
             &
Mechanicsville Turnpike
Mechanicsville, VA 23111
 
Phone: 804-337-1457
Fax:  804-798-9797
Director: Susan Chambers           

 

Population Served Adults
Budget $25,700.00
Short Term Success Patients will experience improved vision.
Long Term Success Patients will have received professional eye examinations and eyeglasses as prescribed.
Description
125 Beverly Road
P.O. Box 117
Ashland, VA 23005
 
Phone: 804-798-8890
Fax:      804-798-9797

Director: Susan Hubbard                    

 

Population Served Adults
Budget $17,150.00
Long Term Success Patients experience improved health care and receive medications and referral for diagnostic tests and/or specialist care as needed.
CEO/ED/Board Comments The greatest challenge facing the clinics is adequate funding, as donations are less than in previous years, while need is greater.  We will continue to apply for appropriate grants, and encourage donations through increased outreach to churches, groups and individuals.  All funds are used to facilitate patient care, as no staff members are paid.  Rent is donated by the individual churches.
Fiscal Year
Projected Revenue $95,000.00
Projected Expenses $93,000.00
Spending Policy N/A
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201520142013
Program Expense$50,532$43,204$75,854
Administration Expense$37,244$26,380$3,441
Fundraising Expense$0----
Payments to Affiliates------
Total Revenue/Total Expenses1.161.901.20
Program Expense/Total Expenses58%62%96%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$191,989$195,938$155,278
Current Assets$187,382$189,269$148,005
Long-Term Liabilities$0$0--
Current Liabilities$0$0--
Total Net Assets$191,989$195,938$155,278
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit ExemptionView
Comments
Foundation Comments
  • Form 990 prepared by Carmack Company.
  • Financial statements reviewed by Non-profit Connection.
  • Financial analysis performed with Form 990 with supplemental information provided by the financial statements.