Petersburg Library Foundation, Inc.
201 W. Washington Street
Petersburg VA 23803
Mission Statement
The Foundation's mission is "to ensure that the City of Petersburg has a superior library system having excellent facilities and providing quality resources and innovative sources to enhance education and cultural opportunities for its citizens."
 
 
Web and Social Media
The new Library opened in April 2014.
Leadership
CEO/Executive Director n/a n/a
Board Chair Mr. Robert C. "Bob" Walker
Board Chair Company Affiliation Roslyn Farm Corporation
Contact Information
Address 201 W. Washington Street
Petersburg, VA 23803
Telephone 804 733-2387 502
Fax 804 733-7972
E-mail campaign@ppls.org
History and Background
Year of Incorporation 2003
Financial Summary
 
 
Projected Revenue $324,985.00
Projected Expenses $267,585.00
Additional Documents
Budget2017View
Statements
Mission
The Foundation's mission is "to ensure that the City of Petersburg has a superior library system having excellent facilities and providing quality resources and innovative sources to enhance education and cultural opportunities for its citizens."
 
 
Impact
Since the Library opened in 2014, the Foundation has been continuing to raise funds for the maintenance of the facility; collecting committed pledges; and completing the capital campaign by securing the remaining $200,000 in order to reach our goal of $12.7 million.
 
 
Needs
Our top five needs are to secure funding to:
  1. Maintain and expand the Early Childhood Literacy Initiative;
  2. Ensure that daycares and childcare centers can transport children to and from the Library;
  3. Maintain and expand the Healthy Living and Learning Center;
  4. Maintain and expand computer training courses; and
  5. Increase utilization of the Library, currently at 15,000 visitors/month.
Background
The Petersburg Library Foundation, Incorporated (PLF) was formulated first as a committee on October 16, 2002, under the guidance of the Petersburg Public Library System's Director of Libraries. On November 6, 2003, the Petersburg Library Foundation received its 501(c)3 status.  At the completion of Phase I of the project, the new Petersburg Public Library opened in April 2014 at 201 W. Washington St.
 
The new facility's award-winning design is not only beautiful; it is also  functional, having earned designation as a LEED-certified building.  The new, 45,000 square foot facility provides:
  • Increased security;
  • Larger spaces for collections, seating, computers, children's programs, and public meeting rooms;
  • Space for community resources; and
  • More efficient heating, cooling and lighting systems.
The new public library fosters an enhanced partnership with the Petersburg Public School System, as well as civilian and military personnel at Fort Lee.  It provides residents of Petersburg valuable resources and services, including educational support, initiatives for accreditation of schools, literacy programs to ensure that all children meet mandated guidelines for reading proficiency, and community support programs that foster growth and continual exposure to information within the global society. 
 
In Phase II, the library will expand to include a multi-purpose conference center, with an auditorium large enough to seat several hundred people for city and community gatherings.
 
CEO Statement The Library houses resources, provides services and develops and executes programs to meet the diverse needs of the citizens of Petersburg and surrounding areas. The primary constituency served by the Foundation is the City of Petersburg. Total City population is 32,000 residents of which 79% identify themselves as African American.  According to the 2000 Census, 31.4% of the population over the age of 25 does not have a high school diploma, as compared to 19% in Virginia. The national average for illiteracy is 21% and the average for the City of Petersburg is estimated to be more than twice that at 43%, according to the Executive Summary of the National Adult Literacy Survey. It is this group who will benefit from this project the most by having a state-of-the-art facility incorporating all types of information resources, services and programs which are unavailable at their homes. In addition, a new Library facility is poised to serve as a catalyst for growth and community activity as the City continues with its revitalization efforts in the greater downtown area and as Fort Lee's expansion get underway.
Areas of Service
Areas Served
Area
Tri-cities Region
The geographic area served by the project includes, but is not limited to, Petersburg and neighboring communities including Fort Lee, Colonial Heights, Hopewell, Dinwiddie, Chesterfield, Prince George and Richmond.
 
 
 
Board Chair
Board Chair Mr. Robert C. "Bob" Walker
Company Affiliation Roslyn Farm Corporation
Term Sept 2008 to Dec 2018
Email rwalker@roslynfarmcorp.com
Board CoChair
Board CoChair Mrs. Ann C. Taylor
Company Affiliation Chesterfield PubliC School System (ret.)
Email anctaylor@aol.com
Board of Directors
Board Members
NameAffiliation
Ms. Virginia Rose Cherry William & Mary (ret.)
Mr. Wayne M. Crocker City of Petersburg Library
The Honorable Brian A. Moore, Chair Emeritus Self Employed/Mayor, City of Petersburg
Mr. F. Heath Myers, Jr.Mitchell Wiggins CPA
Mrs. Daphne Maxwell Reid New Millennium Studio
Mrs. Yvette G. Robinson Community Volunteer
Mrs. Ann C. Taylor Commuity Volunteer
Mr. Robert C. "Bob" Walker Roslyn Farm Corporation
Ms. Anita Wynn Virginia State University
Board Demographics - Ethnicity
African American/Black 6
Asian American/Pacific Islander 0
Caucasian 3
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 4
Female 5
Governance
Board Term Lengths 3
Board Term Limits 3
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 0
Number of Full Board Meetings Annually 6
Standing Committees
Nominating
Building
Capital Campaign
Finance
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
As with any non-profit, volunteer recruitment, retention and involvement can be a challenge. The Petersburg Library Foundation takes pride in maintaining engaged board members and volunteers.
Executive Director
Executive Director n/a n/a
Experience The Petersburg Library Foundation does not have a CEO or Executive Director.  Wayne M. Crocker is Director of Library Services, Petersburg Public Library System.
Co-CEO
Email wcrocker@ppls.org
Staff
Full Time Staff 0
Part Time Staff 1
Volunteers 9
Contractors 0
Retention Rate 100
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? No
Years Strategic Plan Considers N/A
Management Succession Plan? No
Organization Policy and Procedures No
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Collaborations
PPLS collaborates with Massey Cancer Center (Virginia Commonwealth University) and the Crater Health District (Virginia Department of Health) on the Healthy Living and Learning Center.  PPLS collaborates with the Longwood Small Business Development Center to provide services for small business development.  PPLS collaborates with The READ Center to provide adult literacy services.
Programs
Description

Twice each week throughout the entire year, selected day care centers and the Early Childhood Development Center from Westview School visit the Library for an hour. Library staffers choose age-appropriate books from the Children’s Collection and read them aloud in the child-friendly Children’s Story Time Area. Hands-on arts activities in the Library’s Imagination Station encourage the children to make the story their own. At the end of the hour, the children return to their day care centers – but they can hardly wait for their next visit to the Library!

Population Served Infants to Preschool (under age 5)
Budget $31,680.00
Description
Tuition-Free classes for adults cover these topics:
 
BASIC 
* Introduction to Computers
* Basics of Word
* Basics of Excel
* Using Simple Internal E-mail 
 
INTERMEDIATE
* Advanced Features of Access
* Advanced Features of Word
* Advanced Features of Publisher/PowerPoint 
Population Served Unemployed, Underemployed, Dislocated
Budget $10,000.00
Description

The Petersburg Public Library is a natural location for specialized health information services.

Modeled on the Health Information and Advocacy@ Your Library Program and the Community Health Education Center (CHEC) at VCU, the Healthy Living and Learning Center (HLLC) began as a desk and a set of shelves at the library site on Sycamore Street and was staffed by representatives from all three partners. In the new library on Washington Street, the HLLC has its own space for public interactions, as well as staff and storage areas. The HHLC also boasts a Wellness Activity Center that serves as home to several free fitness and meditation programs that support the health of the community.

The HLLC has promoted the improvement of health literacy through resource development and the training of Consumer Health Information Specialists (CHIS). These specialists and other trained staff and volunteers provide individualized guidance to customers in the Center or through outreach efforts and health related community programming. To date, the HLLC has been directly involved with assisting over 5,000 customers.

Population Served Adults
Budget $52,000.00
Description
STEM-sational Projects focus on developing skills in science, technology, engineering and math. The Library schedules these tuition-free sessions each month:  
Open LEGO Build:  Children ages 5 - 12 and their adult(s) enjoy free two-hour sessions that encourage creativity and experimentation with LEGO blocks; younger children use larger, easier to manipulate  blocks. Sessions are held monthly.
The Family Glad Scientist: Each 90-minute session features a science or engineering project.  Teams of adults and children might conduct an experiment or build a bridge, a solar car, or a rocket.
 
Family programs include:
Happy Family Saturdays:  Five times during the year, families are invited to play games, build with LEGOs, and make crafts in these free two-hour sessions.
Ingles en Familia: Spanish-speaking families improve their English skills by reading together.  The free program includes free lunch (for children), arts activities, manipulative, and more. Sessions are held weekly during the summer months.    
 
 
 
 
Population Served Families
Budget $10,000.00
Description Teens enjoy a space of their own where they can read, access computers, play games, and more.
Population Served Adolescents Only (13-19 years)
Budget $6,000.00
Fiscal Year
Projected Revenue $324,985.00
Projected Expenses $267,585.00
Spending Policy Income Only
Form 990s
IRS Letter of Exemption
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
----$588,924
Government Contributions$0$0$5,000,000
Federal------
State----$5,000,000
Local------
Unspecified------
Individual Contributions$37,666$510,071$445,661
------
----$257,109
Investment Income, Net of Losses$88,813$88,598$64,319
Membership Dues------
Special Events------
Revenue In-Kind------
Other$96,180$67,293--
Expense Allocation
Fiscal Year201520142013
Program Expense$146,308$206,482$1,908,650
Administration Expense$14,753$14,619$16,068
Fundraising Expense$41,401$89,022$188,032
Payments to Affiliates------
Total Revenue/Total Expenses1.102.153.01
Program Expense/Total Expenses72%67%90%
Fundraising Expense/Contributed Revenue110%17%3%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$9,094,481$9,261,338$10,001,792
Current Assets$213,946$319,677$905,379
Long-Term Liabilities$97,272$282,772$823,770
Current Liabilities$13,992$15,546$570,841
Total Net Assets$8,983,217$8,963,020$8,607,181
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities15.2920.561.59
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets1%3%8%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose To build a new 45,000 sq. ft. library for Phase I.
Goal $12,700,000.00
Dates Jan 2006 to Dec 2017
Amount Raised To Date $12,500,000.00
Capital Campaign Anticipated in Next 5 Years? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit Application 4/2017View
Comments
Foundation Comments
  • Form 990 and audit prepared by Stephen M. Ragland, Ltd.
  • Financial information provided by audit