Middlesex County Museum & Historical Society, Inc.
P.O. Box 121
Saluda VA 23149-0121
Mission Statement To acquire by purchase, lease, gift or otherwise records, documents, sites, buildings and objects related to the history of Middlesex County and to preserve that material.

To promote the discussion, documentation, exhibition, and publication of this material.

To educate and inform citizens of the importance of this history in the development of our country, state, and nation.
Leadership
CEO/Executive Director Ms. Holly Moore Horton
Board Chair Mr. Llew Samuel
Board Chair Company Affiliation Attorney
Contact Information
Address P.O. Box 121
Saluda, VA 231490121
Telephone 804 758-3663
Fax 0 000-0000
E-mail middlesexmuseum@va.metrocast.net
History and Background
Year of Incorporation 1996
Former Names
NameYear
Middlesex County Museum, Inc.2007
Financial Summary
 
 
Projected Revenue $30,005.00
Projected Expenses $30,005.00
Statements
Mission To acquire by purchase, lease, gift or otherwise records, documents, sites, buildings and objects related to the history of Middlesex County and to preserve that material.

To promote the discussion, documentation, exhibition, and publication of this material.

To educate and inform citizens of the importance of this history in the development of our country, state, and nation.
Impact

2013 Accomplishments


· Opening of “A History of Commerce in Middlesex County”

as a special exhibit through funds donated by corporate sponsor C&F Bank.

· Opening of Clerk’s Office Exhibit

Middlesex County has over 350 years of historical records due to a heroic act of its County Clerk P.T. Woodard during the Civil War. Utilizing the historical records hid by our county clerk in 1863, this exhibit discusses the various aspects of Court Day in Middlesex County and the types of cases that were heard from 1640-1860 and who brought them to court. Themes include Slavery and Manumission, Business Licensing, Business Fraud, and Maps and Plats. Exhibit is set up in the actual historic clerk’s office on the grounds of the county’s historic courthouse complex of 1852. Back room of building is a recreation of P. T. Woodward’s 1860 office.

• Receipt of Grant from the Virginia Foundation for the Humanities for educational materials related to the historical documents utilized in the Clerk’s Office Exhibit.

Short Term Goals: 2014-2016

· Continue to upgrade the quality of the exhibits at the museum with rich research that engages the visitor in the learning process.

· Explore options for expanding the museum into a visitor center.

· Continue securing grant support.

· Continue advocating for restoration and preservation of county records.

· Continue development of educational outreach programming to enhance our local & state history for schoolchildren which supports and strengthens their understanding of History SOL’s. In addition, local citizens and visitors will be able to better access local history through our web site, exhibits and ongoing research.

· Publish YouTube library of events, talks and lectures.

· Strengthen resources for professional leadership.

· Increase membership base.

· Increase volunteer base.

· Establish Charitable Planned Giving Campaign.

Long Term Goals:

· Create a library of School kits that can travel to the classroom and bring our county history to life.

· Develop Middlesex County as a historical destination for tourism.

Needs
General Office
Laptop computer                                                           $600 each   (1)

Digital Camera/Camcorder                                              $1000 each (1)

Software programs                                                          $700 each   (3)

Staff and Volunteer Continuing Education

Workshops/Classes                                                       $100 each   (5)

On the Floor of the Museum

Tablet Computer                                                            $300 each   (2)

Large Wall Graphics                                                       $200 each   (5)

Small Tabletop Display Cases                                         $300 each   (4)

Steel 3-Shelf Rolling Cart                                                 $250 each   (1)

Wall Mount Single Item Exhibit Case                                  $75 each     (6)

Open Book Display Cradle                                             $45 each     (6) 

Archival Storage

Steel Horizontal 5-drawer flat file cabinet                         $800 each   (1)

Steel Storage 4 Shelf Racks 84x42x30 inches                  $350 each   (5)

Rolling Mobile4-Shelf Unit Shelving 75x35x20                $300 each   (1)

Building and Grounds

UV Window Shades                                                       $250 each   (6)

Park Bench                                                                    $200 each   (2)

Fencing                                                                         $750 each   (1)

Signage                                                                          $350 each   (1)

Background As one of the oldest county museums in the state of Virginia, the museum covers over 400 years of local history. Recently remodeled, our expanded exhibits feature a vast array of objects and items not seen together before: fossils and Indian artifacts, 19th Century textiles and clothing, a 1930s country store, agricultural and industrial tools, historical money, toys and medical instruments. The exhibits contain stories of our past, including our African American history, Civil War, Revolutionary War, WWI and WWII eras, and tales of our most famous local resident, Lt. General “Chesty” Puller, the most decorated Marine in corps history. The museum has local history books for sale and resource books for the public’s use in the research center. Open from 10 am to 3 pm Wed – Sat. Free admission. Located across the street from Puller Park, the museum is one block from our historic courthouse square.
Board Chair Statement

The Middlesex County Museum & Historical Society has been in existence since 1935 and is one of the oldest county museums in the state. The museum was initiated as an economic development project through the WPA. Interestingly enough, we are coming full circle. Over the course of 77 years, museum members have generated the energy and interest to write historical books and pamphlets about local buildings, homes, people and events. The museum has partnered with local government and citizens to finance the writing and printing of some of the materials.


In 2008, the museum partnered with the local government to rehabilitate the original county clerk’s office. The office is within the historic courthouse walled complex and walking distance from the museum. Mr. Philemon T. Woodward, County Clerk for 40 years was responsible for saving our county records from being burned during the Civil War. Middlesex County has the distinction of being one of very few Virginia counties that can boast of having all but the first 7 years of their records. This past year we opened a new exhibit that showcases Middlesex County’s historical documents in this historic clerk’s office. The museum has additionally worked with the Virginia State Library to secure a slave record book and copies of personal significant papers available on the open market.

 

Over time the museum has acquired many accessions that have required a concerted effort to preserve and archive appropriately. The museum has enjoyed a wonderful partnership with volunteers to accomplish this goal. The displaying of accessions in a meaningful manner that provides an interpretation of the times and events surrounding the accession are a great challenge. In order to meet this challenge, the museum has hired an executive director with a Master’s in Museum Studies. In the past year, the new executive director has assisted us with grant writing and setting short and long-term goals. Utilizing Past Perfect, we have been cataloging the collection and capturing the stories that make the objects that more meaningful for display. We have worked hard to raise the museum up to professional industry standards.

 

Currently, the museum is in discussion with other local organizations in an effort to join forces related to marketing the museum and all other community groups and businesses through a visitor center located within our museum complex.

 

In order to build consensus, formulate meaningful exhibits and projects that will bring the community together the museum board has had to look long and hard at itself. This year our board has expanded to 15 members and our advisory board to 13 members. (The advisory board members represent political positions, ethnic groups, other museums, civic organizations and local historians. The advisory board is invaluable for their sharing of resources, knowledge and support.) Both our Museum Executive Director and the Middlesex County tourism director serve on both boards.

 

Currently, we have committed individuals who spearhead events and projects. A goal would be to increase this to committees.
Areas of Service
Areas Served
Area
Middlesex County
Board Chair
Board Chair Mr. Llew Samuel
Company Affiliation Attorney
Term Jan 2017 to Dec 2017
Email middlesexmuseum@va.metrocast.net
Board of Directors
Board Members
NameAffiliation
Ms. Bessida Cauthorne White Community Volunteer
Ms. Diane Gravatt Community Volunteer
Ms. Vel Gray Community Volunteer
Rev. Davelin Gresham Minister
Mr. Scott Krejci Community Volunteer
Mr. Bob Montague Community Volunteer
Ms. Susan Neal Community Volunteer
Ms. Celane Roden Community Volunteer
Mr. Llew Samuel Attorney
Ms. Patricia Satterfield Community Volunteer
Ms. Patty Sobieski Community Volunteer
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 12
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 2
Female 11
Governance
Board Term Lengths 3
Board Term Limits 2
Board Meeting Attendance % 70
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 6
Risk Management Provisions
General Property Coverage and Professional Liability
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Executive Director
Executive Director Ms. Holly Moore Horton
Experience
Holly had an eighteen-year background in advertising and marketing before returning to school to pursue her Masters in Museum Studies from Johns Hopkins University. She served as an intern with the museum before being hired as a part-time director and is working to expand the museum's educational programming into the schools. During her internship she worked to bring more of the collection out of storage and onto the museum floor. She reconfigured the displays and has been working on a new branding campaign for the museum. Grantwriting and fundraising has also been a top focus.
Staff
Full Time Staff 0
Part Time Staff 2
Volunteers 25
Contractors 0
Retention Rate 0
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Years Strategic Plan Considers 2
Management Succession Plan? No
Organization Policy and Procedures Under Development
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Collaborations
Thusfar, we have partnered with Preservation VA, Virginia Department of Historic Resources, Virginia State Library, Middlesex County Woman's Club, Virginia Historical Society, Virginia Association of Museums and local historians to move the historic clerk's office project forward to complete its restoration and bring it up to building codes for the installation of a proposed exhibit. This process took place over the course of several years. Funds were raised to create a climate controlled, secure environment that would be needed by a professionally installed exhibit.
 
Collaborations with the Deltaville Maritime Museum have been ongoing for program development and speaker engagement.
Affiliations
AffiliationYear
Virginia Association of Museums2004
Programs
Description
The museum has initiated a new education outreach program that is being developed with the Middlesex County Schools. These programs seek to meet history guidelines developed within the Virginia State SOLs and include materials and handouts created specifically for the program and the attendees. These programs utilize object based learning with actual objects from its collection and reproductions of historical artifacts to engage the students in hands on learning.  Four traveling kits with pulling trolleys to include: Middlesex Native Americans and Their Summer Camps, African American History’s Slavery and Manumission in Middlesex County, Colonial Monies’ Commerce and Trade, and the 19th Century General Store. These traveling kits will be used in the classroom and community events and will build on themes within the museum that are already established with historical artifacts in the collection. 
Population Served K-12 (5-19 years)
Short Term Success
As more and more of these programs are developed, children will gain a stronger grasp of the history of Middlesex County and the role it played in the development of our state and nation.
Long Term Success
Ultimately we would like scheduled programming to be set up on a consistant basis with the elementary, middle and high schools. A wide range of subjects will be developed and accessed via electronic and traditional means. All subjects will be historically based but will support exploration utilizing STEAM skills. All will support SOL cirriculum.
Description
Offered six times a year, this series presents noted and local historians. 2012 topics ranged in scope from Civil War engagements, Civil Rights, black history, historical record documents, Lt. General Chesty Puller, and watermen work songs. 2013 topics included: An Evening with Mr. Madison in discussion of Dr. Arthur Lee, Discussions of Civil Rights pioneer Irene Morgan, Dinner lecture with First Responders, and a concert with The Holmes Brothers.
Population Served Adults
Budget $0.00
Description
The museum offers a geneological research center with books and documents pertaining to our past residents, their stories and their homes.  Various books are available for visitors to research their Middlesex roots. A variety of birth, marriage, death and census records are available, many dating back to the late 1600s.
Population Served Adults
Description
Hands on learning tools developed for our child/youth visitors. Found on the floor of the museum, these games and activities help to bring historical facts to life through the child/youth's manipulation of artifacts. Six are in the development process now including Colonial brickmaking/bricklaying, Middlesex Money, Where in the World was General Chesty Puller, Graphing the 1860 Census, Mattaponi Indians in Middlesex, and a Museum Scavenger Hunt. 
Population Served Families
Description We wish to collect and organize oral histories of our county's senior citizens to help create invaluably important aspects of future exhibits.
Population Served Aging, Elderly, Senior Citizens
Description Partnering with Middlesex Public Schools and Middlesex County Library, the intent of this initiative is to bring the museum to the people by placing a display case in each school (3) and library (2) in the county. Cases would have rotating exhibits of court cases heard here within our county
Population Served Adults
CEO/ED/Board Comments Our county has such a deep and interesting history to share that MCM seeks to make Middlesex history more available to the public in easy to access and use formats. We are exploring a variety of ways to accomplish this goal with a diverse age range as our target.
Fiscal Year
Projected Revenue $30,005.00
Projected Expenses $30,005.00
Endowment Value $99,498.00
Spending Policy Income Only
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201520142013
Program Expense$68,866$1,606$45,602
Administration Expense$7,643$480$6,888
Fundraising Expense$0----
Payments to Affiliates------
Total Revenue/Total Expenses0.770.751.09
Program Expense/Total Expenses90%77%87%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$142,864$45,077$64,760
Current Assets$4,715$30,900$12,732
Long-Term Liabilities$0----
Current Liabilities$0----
Total Net Assets$142,864$45,077$64,760
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Dates Feb 2012 to Dec 2013
Amount Raised To Date $13,000.00
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit 5/2014View
Comments
Foundation Comments
  • If an organization has gross receipts that are normally $50,000 or less, it can choose to file Form 990-N.
  • Financial information provided from year-end financial reports, prepared by the organization.