Mary Ball Washington Museum & Library, Inc.
P.O. Box 97
Lancaster VA 22503-0097
Mission Statement
To discover, collect, preserve, understand and interpret the history of Lancaster and surrounding counties of the Commonwealth of Virginia for the enjoyment and educational benefit of all residents, succeeding generations, and visitors, and for the vitality of the area, fulfilled through exhibits, programs, research and collaborative activities.
CEO/Executive Director Ms. Karen Hart
Board Chair Mr. R. Page Henley Jr.
Board Chair Company Affiliation Retired Attorney
Contact Information
Address P.O. Box 97
Lancaster, VA 225030097
Telephone 804 462-7280
Fax 804 462-6107
History and Background
Year of Incorporation 1959
Financial Summary
Revenue vs Expense Bar Graph - All Years
Expense Breakdown Bar Chart - All Years
Projected Revenue $157,000.00
Projected Expenses $157,000.00
To discover, collect, preserve, understand and interpret the history of Lancaster and surrounding counties of the Commonwealth of Virginia for the enjoyment and educational benefit of all residents, succeeding generations, and visitors, and for the vitality of the area, fulfilled through exhibits, programs, research and collaborative activities.
Impact Exhibition of historical articles to the general public, provision of genealogical research services to the general public, provision of school outreach programs, and provision of a research library for historians.
Needs Professional curatorial staff; increased number of volunteer docents and research volunteers to allow for expanded hours of  operations; funding for capital improvements (library new building purchase and renovation) and preservation of historic buildings. 
Background The Mary Ball Washington Museum & Library, also trading as Lancaster Virginia Historical Society,  is a 501(c)(3) nonprofit history, genealogy, and historic preservation organization located in the heart of the Lancaster (Virginia) Courthouse Historic District, listed on the National Register of Historic Places. The organization manages several historic buildings and a research library which are open to the public. The organization was named in honor of Mary Ball Washington, one of Lancaster’s most famous native daughters and mother of George Washington. The museum and library collections focus on the history of Lancaster and surrounding counties, and are housed in the historic buildings of the old jail, clerk’s office, Lancaster House, and a separate Genealogy & History Library building. The collections and archives include household goods, furniture, paintings, photographs, letters, papers, maps, and other items that span some three centuries of history of the area. The library contains published records of Lancaster County, the Northern Neck, the Tidewater area, and other Virginia locales. More than 8,000 books, manuscripts, and microfilm holdings include court and business records, census data, family histories, county histories, Virginia vital records, church records, family charts, and research shared by other genealogists. Collections relate to many of our nation’s great founding families, such as Carter, Ball, Fox, Davenport, and Lee, as well as to the ordinary men and women who shaped the fabric of our local communities and towns. 
Areas of Service
Areas Served
Lancaster County
Northern Neck
Northumberland County
Richmond County
Middlesex County
Essex County
Westmoreland County
Board Chair
Board Chair Mr. R. Page Henley Jr.
Company Affiliation Retired Attorney
Term Nov 2017 to Oct 2018
Board of Directors
Board Members
Mrs. Carolyn Cook Retired, VA Inst of Marine Science
Mr. Ammon G. Dunton Jr.Dunton, Simmons, & Dunton Law
Mrs. Lex Forrester Retired Teacher
Mrs. Rebecca George Retired, Community Volunteer
Mr. R. Page Henley Jr.Retired Attorney
Mr. B. H. B. Hubbard IIIHubbard, Terry, Britt Law Firm
Mr. F. W. "Butch" Jenkins Retired, Community Volunteer
Dr. Frank Kober Coppin State University (MD), retired
Mrs. Betty Pettyjohn Long & Foster Realty, Community Volunteer
Mr. H. W. Scott Retired, Botetourt County School System
Mrs. Anita Tadlock Retired, Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 6
Female 5
Board Term Lengths 3
Board Term Limits 3
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 11
Standing Committees
Special Events (Golf Tournament, Walk / Run, Silent Auction, Dinner / Gala)
Program / Program Planning
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Advisory Board / Advisory Council
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Executive Director
Executive Director Ms. Karen Hart
Full Time Staff 1
Part Time Staff 1
Volunteers 65
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 3
Date Strategic Plan Adopted Jan 2014
Whistleblower Policy Yes
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Fiscal Year
Projected Revenue $157,000.00
Projected Expenses $157,000.00
IRS Letter of Exemption
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
Government Contributions$3,000$7,147$3,000
Individual Contributions$28,643$20,711$29,553
Investment Income, Net of Losses$8,815$20,833$30,557
Membership Dues$9,580$12,910$14,570
Special Events$5,549$22,350$4,537
Revenue In-Kind$1,057$1,941--
Expense Allocation
Fiscal Year201620152014
Program Expense$119,151$118,595$132,971
Administration Expense$22,507$52,262$22,104
Fundraising Expense$3,743$5,901$6,550
Payments to Affiliates------
Total Revenue/Total Expenses1.001.210.89
Program Expense/Total Expenses82%67%82%
Fundraising Expense/Contributed Revenue4%4%8%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$1,065,022$1,124,320$1,103,115
Current Assets$59,157$81,439$36,850
Long-Term Liabilities$27,498$30,403$33,227
Current Liabilities$3,538$29,589$1,285
Total Net Assets$1,033,986$1,064,328$1,068,603
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities16.722.7528.68
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets3%3%3%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose Purchase and renovation of building for new research library facility.
Goal $350,000.00
Capital Campaign Anticipated in Next 5 Years? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit ExemptionView