Historic Polegreen Church Foundation
P.O. Box 2111
Mechanicsville VA 23116
Mission Statement The mission is to preserve the Historic Polegreen Church site in Hanover County, VA and commemorate the struggle for civil and religious freedom in Colonial Virginia by Rev. Samuel Davies and the Hanover dissenters.
Web and Social Media
Program
Ribbon Cutting
Walking the Timeline
Street Sign
Multi-Media Comments
Polegreen video may be found on our website at www.historicpolegreen.org
 
Leadership
CEO/Executive Director Beth Young
Board Chair Dr. Robert Bluford Jr.
Board Chair Company Affiliation Retired Clergy/Founder
Contact Information
Address P.O. Box 2111
Mechanicsville, VA 23116
Telephone 804 730-3837
Fax 804 730-1139
E-mail admin@historicpolegreen.org
History and Background
Year of Incorporation 1992
Financial Summary
Revenue vs Expense Bar Graph - All Years
Expense Breakdown Bar Chart - All Years
 
 
Projected Revenue $110,720.00
Projected Expenses $115,720.00
Statements
Mission The mission is to preserve the Historic Polegreen Church site in Hanover County, VA and commemorate the struggle for civil and religious freedom in Colonial Virginia by Rev. Samuel Davies and the Hanover dissenters.
Impact
Accomplishments Highlights:
  1. Created an education advisory board.
  2. Lesson plan development and implementation.
  3. Hosted numerous at-risk youth programs.
  4. Collaborated to establish a 10 site state-recognized
    heritage trail with significant strategic partners.
  5. Garnered $125,000 in grants from family foundations to construct our visitors center and administrative offices.
  6. Steamlined finances and expanded organizational capacity.
  7. Held Grand Opening of Visitor Center and Foundation Office.
  8. Finalized acquisition of Patrick Henry birthplace; Studley
  9. Completed the strategic planning process
Upcoming Goals:
  1. Launch our Capital Campaign for the next phase of the site enhancements.
  2. Expand programming to more students; enhance the overall takeaways from site tours.
  3. Develop outcomes software and tools

 

Needs
Organizational Needs:
  1. Volunteer Program ($5K)- to assist the part-time staff in giving information and guided tours to ensure the facility can run 6-7 days a week.
  2. Volunteers to assist in program delivery as it relates to period re-enactments and student programs (see above costs).
  3. Intern Program - to assist in continuing the development of database and grant research (for reference and/or credit).
  4. Grants to assist in staff development and capacity building -($25K).
  5. Develop outcomes tools and software ($10k)
Background Every so often, the power of a unique person and place changes the course of history. At Polegreen, between 1747 and 1759, the Reverend Samuel Davies inspired a small colonial community - free and enslaved - to seize control of their spiritual destiny from a controlling government and established state church. The legacy of religious freedom created by Samuel Davies and the Hanover Dissenters includes an impassioned Patrick Henry who first cried for liberty . . . Founders Thomas Jefferson and James Madison who drafted and passed the 1786 Statute for Religious Freedom in Virginia . . . and the Free Exercise Clause of the First Amendment to the American Constitution. 

Davies, an eminent scholar, poet and spiritual leader, would also later be among Princeton University’s earliest founders and presidents. An integral part of Virginia’s rich historical heritage, Polegreen bears witness to current generations of America’s enduring principles and the successful struggle for civil and religious freedom. 

The Historic Site and Foundation Resources: Today, the Historic Polegreen Church Foundation preserves and shares the power of this person and place - both nearly lost in the complexity of modern history but never more essential to present national and global struggles for religious freedom. 

The historic site, with more than one hundred and ten acres of protected viewshed, offers visitors the opportunity to rest and reflect on the past and the present. At Polegreen, visitors gain a better understanding of the successful struggle for religious freedom, trace the Road to Revolution State Heritage Trail linking significant Patrick Henry sites, learn of Polegreen’s Civil War history that connects it to the surrounding Cold Harbor battlefields, and participate in public programs such as living histories and reenactments, a holiday illumination, teacher training, student field trips, educational forums, and community use. In 2010, we dedicated the Polegreen Visitor Center and Foundation Office. This building provides additional resources welcoming you to Polegreen and highlighting the remarkable story of Rev. Samuel Davies and the Hanover Dissenters.

CEO Statement We have collaborated to establish a 10 site state-recognized heritage trail with significant strategic partners, raise hundreds of thousands of dollars from various sources, streamline the finances, expand
operational capacity, organize an education advisory council, design lesson plans and host numerous school groups. The Foundation has conducted frequent special events from an annual illumination to civil war encampments, earned media across the region, added interpretative elements at the kiosk and
raised our profile with well positioned highway signage. While I am omitting much, I wanted to remind you of all that has been accomplished. As the summer closed, we embarked on several new missions including finalizing the acquisition of the Patrick Henry Birthplace, dedicating our new building, writing a strategic plan and launching our 2010 Annual Fund campaign for the next phase of the Foundation's work.
Board Chair Statement One of the most important lessons we have learned during the two-decade life of the Foundation is that we have an extremely important story to tell. Its significance lies in several dimensions and they are all important to the well being of every citizen of our country and beyond. The role that religion is playing in the life of individuals, communities, and nations throughout the world is at the present time of the utmost importance. Without fear of contradiction we avow that what we are dealing with ranks high on everyone’s agenda, whether or not they are aware of it. In the time it takes for me to write these words the probability is high that somewhere on this planet hundreds will die for their religious beliefs or practices.

We have learned at Polegreen that large numbers of visitors who come are unaware of the history of religious toleration, or lack of it, here in our own land. When we share with them what it was like in Colonial Virginia during Samuel Davies time, it usually is truly an eye-opener.

The great progress that has been made in enhancing the archeological site and the continuing development of our programs is not the work of just a few people. Since the beginning of our efforts in 1990 we have had the support of many persons, and for that we are grateful to many who read these words. Thank you for your help that we hope brings you much satisfaction.

Areas of Service
Areas Served
Area
Metro Richmond
Tri-cities Region
Ashland
Chesterfield County
Hanover County
Henrico County
Richmond, City
New Kent County
Board Chair
Board Chair Dr. Robert Bluford Jr.
Company Affiliation Retired Clergy/Founder
Term Feb 1992 to Oct 2017
Email admin@historicpolegreen.org
Board CoChair
Board CoChair Mr. F. Claiborne Johnston
Company Affiliation Retired Attorney
Term Oct 2015 to Oct 2017
Email admin@historicpolegreen.org
Board of Directors
Board Members
NameAffiliation
Mr Robert Bluford IIIGulf South Medical Supply
Dr Robert Bluford JrRetired
Mr David Bradley Va. Museum of Fine Arts
Ms. Jennifer Corey Community Volunteer
Mr Roger Dickinson Retired
Mr. Stephen Ensign Community Volunteer
Mr David Fuller Virginia Department of Business Assistance
Mr Robert Giles Davenport & Company, LLC
Mr F. Claiborne Johnston Jr.Troutman Sanders, LLP
Dr. Bruce Overton Community Volunteer
Mr Kenneth Perry VAMAC, Inc.
Mrs. Jane Peters Community Volunteer
Mr Everett Reveley U.S. Department of Treasury
Mr. Robert Strohm Wilton House
Mr Harry Warthen IIIHunton and Williams
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 15
Hispanic/Latino 0
Native American/American Indian 0
Board Demographics - Gender
Male 13
Female 2
Governance
Board Term Lengths 3
Board Term Limits 3
Board Meeting Attendance % 95
Written Board Selection Criteria? Under Development
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 33
Number of Full Board Meetings Annually 4
Standing Committees
Board Governance
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Program / Program Planning
Building
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Advisory Board Members
NameAffiliation
Mr Tommy Baer
Dr. Charles Bryan
Mr Hugh Gouldthorpe
Mr Ivor Massey
Mrs Martha Newell
Mr Sumpter Priddy Jr.
Mr W. Taylor Reveley III
Rev. Jack Sadler
Dr. Jan Swearingen
Executive Director
Executive Director Beth Young
Experience

Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 15
Contractors 2
Retention Rate 100
Plans
Organization has a Fundraising Plan? Yes
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 3
Date Strategic Plan Adopted Dec 2010
Management Succession Plan? Under Development
Organization Policy and Procedures Yes
Nondiscrimination Policy No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Collaborations
Road to Revolution State Heritage Trail Partner
Civil War Trail Partner
Hanover Chamber of Commerce
Greater Richmond Tourism Commission
Awards
Awards
Award/RecognitionOrganizationYear
Scenic Virginia ViewshedCommonwealth of Virginia2005
Programs
Description 1.  Planning and coordination of Advisory Council meeting (s)
2.  Coordination and implementation of new Debate Series with St.               Catherine’s
3.  Attend various teaching conferences to promote plans/programs:
      Homeschooling community
      Public Social Studies teachers
      Private education teachers
4.   Coordination and curriculum development for school programs and       visits:
      WBCH
      PPDC/Colonial Camp
      New Hanover Christian
      Any new schools, as necessary
      Any new curriculums for existing programs, as necessary
      Writing on-site activities (colonial Games & archaeological dig)
5.  Create and implement an evaluation plan for educational programming       (including evaluation instruments and measurement database)
6.   Pursuing and developing new educational programming project       opportunities

 

 

 

Budget $35,000.00
Fiscal Year
Projected Revenue $110,720.00
Projected Expenses $115,720.00
Endowment Value $1,116,210.00
Spending Policy Income Only
Percentage (if selected) 3
Form 990s
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201520142013
Program Expense$72,468$140,622$123,712
Administration Expense$37,781$49,057$48,513
Fundraising Expense$11,287$34,794$34,203
Payments to Affiliates------
Total Revenue/Total Expenses1.050.982.12
Program Expense/Total Expenses60%63%60%
Fundraising Expense/Contributed Revenue37%62%15%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$5,629,586$5,720,192$5,721,915
Current Assets$242,764$1,829,129$1,700,016
Long-Term Liabilities$0$0--
Current Liabilities$0$4,200$550
Total Net Assets$5,629,586$5,715,992$5,721,365
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities--435.513090.94
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? Anticipated In 3 Years
Campaign Purpose Education Center
Goal $3,000,000.00
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit Application Confirmation 12/2015View
Comments
Foundation Comments
  • Form 990 and compiled statements prepared by Charles E. Walton, Co., PC.
  • Financial information provided by Form 990, with supplemental information provided by the compiled financial statements.