Fairfield Foundation
P.O. Box 157
White Marsh VA 23183
Mission Statement

The mission of the Fairfield Foundation is to promote and involve the public in hands-on archaeology, preservation and education activities within Virginia's Middle Peninsula and surrounding areas.

Our goals are to educate and involve people of all ages in the process of archaeological and historical research, to provide outreach to students and the general public about historic landscapes of this region, and to encourage discussion, research, collaboration and the preservation of our historic resources, including buildings, archaeological sites, historic documents and oral history. The Foundation's major projects include the archaeological study of the Burwell plantation in Gloucester County, known as Fairfield/Carter's Creek, numerous outreach projects across the region, and the restoration of the 1930s Edge Hill Service Station in Gloucester into our regional Center for Archaeology, Preservation and Education (the CAPE).

The Foundation was founded in 2000 to undertake a long-term archaeological and historical investigation of Fairfield plantation, from its origins in the 1640s to its demise at the close of the 19th century. The foundation is documenting the complex history and landscape evolution of this major plantation and the individuals who lived there, while using this information and the archaeological process to engage with students, scholars and the general public in a meaningful and exciting dialog about the importance of our community's heritage. This includes charting how the plantation grew, developed, and divided, and studying the people who owned and worked on the land from its beginnings as a tobacco plantation, through its post-Civil War division into small farms and an
African-American community. The foundation involves the public in its
work, to disseminate new historical research and information, and encourage the preservation and recognition of a wide range of the community's heritage resources. 
Web and Social Media
Video
Multi-Media Comments
The Fairfield Foundation maintains an active blog and e-newsletter through our website www.fairfieldfoundation.org, and we are very active with our facebook, twitter and flickr accounts.  A number of videos from some of our various programs are available on our YouTube channel.  We are actively adding more content to our website, flickr and YouTube accounts in order to better promote and share our programs, as well as interact with our growing social media constituency.  We have made significant efforts to expand our social media programs and offerings, and are constantly monitoring this work to evaluate its effectiveness and find ways to enhance our online presence.
Leadership
CEO/Executive Director Mr. Thane Harpole
Board Chair Mr. Carl Fischer
Board Chair Company Affiliation Community Volunteer
Contact Information
Address P.O. Box 157
White Marsh, VA 23183
Telephone 804 815-4467
E-mail fairfield@fairfieldfoundation.org
History and Background
Year of Incorporation 2001
Financial Summary
Revenue vs Expense Bar Graph - All Years
Expense Breakdown Bar Chart - All Years
 
 
Projected Revenue $153,500.00
Projected Expenses $153,500.00
Statements
Mission

The mission of the Fairfield Foundation is to promote and involve the public in hands-on archaeology, preservation and education activities within Virginia's Middle Peninsula and surrounding areas.

Our goals are to educate and involve people of all ages in the process of archaeological and historical research, to provide outreach to students and the general public about historic landscapes of this region, and to encourage discussion, research, collaboration and the preservation of our historic resources, including buildings, archaeological sites, historic documents and oral history. The Foundation's major projects include the archaeological study of the Burwell plantation in Gloucester County, known as Fairfield/Carter's Creek, numerous outreach projects across the region, and the restoration of the 1930s Edge Hill Service Station in Gloucester into our regional Center for Archaeology, Preservation and Education (the CAPE).

The Foundation was founded in 2000 to undertake a long-term archaeological and historical investigation of Fairfield plantation, from its origins in the 1640s to its demise at the close of the 19th century. The foundation is documenting the complex history and landscape evolution of this major plantation and the individuals who lived there, while using this information and the archaeological process to engage with students, scholars and the general public in a meaningful and exciting dialog about the importance of our community's heritage. This includes charting how the plantation grew, developed, and divided, and studying the people who owned and worked on the land from its beginnings as a tobacco plantation, through its post-Civil War division into small farms and an
African-American community. The foundation involves the public in its
work, to disseminate new historical research and information, and encourage the preservation and recognition of a wide range of the community's heritage resources. 
Impact
Since 2000 we have established innovative, nationally recognized educational programs, developed a dedicated corps of volunteers who have donated over 65,000 hours to the mission, and documented one of the most dynamic colonial landscapes in Virginia. In 2010, we purchased the Edge Hill Service Station to serve as our headquarters and preservation center known as the Center for Archaeology, Preservation and Education (CAPE). The CAPE will enable us to broaden our scope
and community impact to benefit the Middle Peninsula and surrounding regions for the next decade and beyond.
 
In 2016 we hosted many students from across the country who excavated at Fairfield and other sites, as well as participated in extensive archival and archaeological research projects. We conducted several successful archaeology outreach programs with local schools and the general public in Gloucester and York Counties, and hosted Archaeology and Preservation Workshops at Fairfield in collaboration with Adventures in Preservation.  We are also making significant progress on restoring the 1930s Edge Hill Service Station into our headquarters known as the Center for Archaeology, Preservation and Education.  This project is not just creating an office and laboratory it is demonstrating our commitment to preservation action and education on the Middle Peninsula.  
 
In 2017 we will continue our multi-pronged efforts in archaeology, preservation and educational outreach, with a number of public excavations and preservation workshops planned across four counties.  The CAPE is moving closer to reality as we focus on completing interior tasks, while a Transportation Enhancement Grant is supporting the remaining site work to take place this summer.  We plan to move into the completed building this fall. We are also collaborating with several local groups on initiatives to collect and preserve the more recent history of our local citizens, and promote the history of the wider region.  
Needs

Volunteers are always needed and encouraged to support and participate in our research, education and restoration efforts. The best way to experience archaeology and preservation is to learn by doing, and we encourage everyone to give it a try. Everyone can be a student and a steward of our irreplaceable historic resources. In addition to your ideas and involvement, significant funds are necessary to support the ongoing operations and important programs of the foundation (est. $70,000 in 2017), as well as to complete the restoration of the CAPE and fund future preservation and archaeological research projects at Fairfield plantation. If you have fundraising ideas, we would love to talk with you, or if you are interested in sponsoring particular projects, we can provide more details upon request. We have a tremendous challenge to raise the necessary funds to launch the Center for Archaeology, Preservation and Education (CAPE), and to move forward with all our planned programs for the year, but with the help of our many volunteers, donors, and friends, we know we can do it.

Background

The Fairfield Foundation was founded in 2000 to undertake a long-term
archaeological and historical investigation of Fairfield plantation. The
Foundation began as a division of the Gloucester Historical Society, as a way to celebrate and recognize the 350th anniversary of Gloucester County in 2001. Since that time the activities of the foundation have broadened to incorporate wide-ranging historical and archaeological research into the evolution of the plantation landscape at Fairfield and beyond, as well as public outreach initiatives to involve and inform scholars, students and community in this process of heritage discovery. The foundation works closely with students and volunteers of all ages, managing a substantial volunteer program averaging more than 6,000 contributed hours per year, and hosting a wide variety of high school and college students completed mentorships, internships and research projects. In 2010, the foundation acquired the Edge Hill Service Station in Gloucester to restore as its headquarters and regional archaeological and historical research facility. This building will become our Center for Archaeology, Preservation and Education (the CAPE), serving the heritage needs of the community and counties of the Middle Peninsula and surrounding areas. The restoration of this building will provide the foundation with new space and an expanded public presence in which to further advance its goals of research, preservation and education throughout the region. 

CEO Statement

The Fairfield Foundation is the only organization on the Middle Peninsula that offers hands-on professional archaeological opportunities for children and adults of all ages and walks of life throughout the year. We make archaeology accessible to everyone, from novice to graduate student, in order to advance our knowledge of Virginia history and broaden public awareness of and appreciation for the rich heritage of our state. In addition, we are actively working to promote the preservation of buildings, landscapes, documents, photos and oral histories within our local communities, both through active projects by our foundation,
and collaboration with other local groups with shared interests. If you
have a love for history, old photos you don't know what to do with, a building in need of preservation, or knowledge of undocumented archaeological and architectural sites, the Fairfield Foundation can work with you.

Areas of Service
Areas Served
Area
Gloucester County
Mathews County
Middlesex County
Hampton Roads
We are based in Gloucester County, but serve much of the Middle Peninsula and Southeastern Virginia with outreach and volunteer activities. We also host student and workshop participants from across the country.  
Board Chair
Board Chair Mr. Carl Fischer
Company Affiliation Community Volunteer
Term Oct 2016 to Oct 2017
Email FlyFischn@aol.com
Board of Directors
Board Members
NameAffiliation
Mrs. Lori Jackson Black Community Volunteer
Mrs. Janet Brown Community Volunteer
Mr. Carl Fischer Community volunteer
Mrs. Bobbi Hatton Community Volunteer
Mr. Thomas Karow Community Volunteer
Mr. Stacy B. Lloyd IIIRetired
Mr. Forrest Morgan Law Department Desktop
Ms. Elizabeth Santini Accenture
Mr. John Singleton Community Volunteer
Mrs. Pattie Sobieski Community Volunteer
Mrs. Marilyn South Community Volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 5
Female 6
Governance
Board Term Lengths 3
Board Meeting Attendance % 73
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 90
Percentage Making In-Kind Contributions 75
Number of Full Board Meetings Annually 6
Standing Committees
Nominating
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Advisory Board Members
NameAffiliation
Mr. Cary Carson Retired
Dr. E. Randolph Turner IIIRetired
Executive Director
Executive Director Mr. Thane Harpole
Co-CEO
Co-CEO Mr. David Brown
Term Start Nov 2000
Email dave@fairfieldfoundation.org
Senior Staff
NameTitle
Ms. Anna Rhodes Staff Archaeologist
Staff
Part Time Staff 4
Volunteers 30
Retention Rate 100
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Under Development
Years Strategic Plan Considers 5
Organization Policy and Procedures No
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Awards
Awards
Award/RecognitionOrganizationYear
Preserve America StewardAdvisory Council on Historic Preservation/Department of the Interior2010
Programs
Description
The Fairfield Foundation has hosted over 110 interns since our founding in 2000.  Our internship program is flexible and tailored to the specific needs of each student, whether they are in high school, college, or interested in continuing their education beyond school.  Many interns spend between 1 and 5 weeks of their summer with us learning about all aspects of archaeological field and lab research, but we have also worked with interns focused on historical research, fundraising, grant writing, non-profit administration, historic architecture, oral history and specific projects on archaeology, Fairfield plantation and related topics in Tidewater Virginia.  We will work with you to schedule an internship that suits your needs.  Please contact us for more information. 
Population Served Adolescents Only (13-19 years)
Budget $10,000.00
Short Term Success  Interns receive a well-rounded experience that exposes them to archaeology, history, research, non-profit administration, while building social and teaching skills.  Most of our interns are just entering college, or are early in their college careers.  Internships with the Fairfield Foundation help prepare them for this major life change, whether they choose a related field or not.  If they do want to pursue archaeology or similar interests, their work with us provides a solid foundation to start from, and offers opportunities for further research and education that they can participate in while completing their education.
Long Term Success
We are introducing and educating a generation of students in the basics or archaeological and historical research, as well as non-profit management.  They receive a real-life introduction to these fields, while also gaining a valuable life experience no matter what college and career choices they make later in life.  Our goal is to foster better understanding and appreciation of archaeology and its potential to illuminate our past and offer comments on today's society.  By better understanding the past, we can better navigate the present and plan for the future.  We also want to make the past fun and interesting, and archaeology is one of the best tools for doing just that.
Fiscal Year
Projected Revenue $153,500.00
Projected Expenses $153,500.00
Endowment Value $2,600.00
Spending Policy N/A
Form 990s
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201620152014
Program Expense$45,140$89,600$79,104
Administration Expense$8,292$8,989$3,300
Fundraising Expense$1,230$1,189--
Payments to Affiliates------
Total Revenue/Total Expenses1.101.731.00
Program Expense/Total Expenses83%90%96%
Fundraising Expense/Contributed Revenue4%1%0%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$344,566$340,265$502,981
Current Assets$7,482$9,727$2,132
Long-Term Liabilities$0$0$100,000
Current Liabilities$82$1,306$137,021
Total Net Assets$344,484$338,959$265,960
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities91.247.450.02
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets0%0%20%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose We are in Phase III of a multi-year campaign to fund the purchase and restoration of the Edge Hill Service Station in Gloucester to create the Fairfield Foundation's regional Center for Archaeology, Preservation and Education (CAPE).
Goal $1,500,000.00
Dates May 2010 to Oct 2017
Amount Raised To Date $900,000.00
Capital Campaign Anticipated in Next 5 Years? Yes
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit Application Confirmation 4/2016View
Comments
Organization Comments
We are in the middle of a challenging campaign for our organization, but one that will set the stage for our future programs and success.  The creation of the Center for Archaeology, Preservation and Education (CAPE) is not only a capital project, it is a way for us to engage with the public on a very visible preservation project, where we can demonstrate our commitment to heritage preservation, community, and educational outreach.  In addition to our very real need for ongoing support to continue our volunteer archaeology program, internships, and Fairfield plantation research, we must still raise significant funds to complete the restoration of the CAPE.  This building will transform our presence in the community. There are many opportunities for support, including the potential to sponsor particular programs or aspects of the restoration.   
Foundation Comments
  • Financial information provided from IRS 990s.
  • IRS 990s for FY 2011 and 2010 prepared by Dehnert, Clarke & Company, PC.
  • IRS 990 for FY 2009 prepared by Guardian Tax & Business Solutions, Inc.
  • Revenue from "Individuals" also includes support from foundations and corporations.
  • Organization does not conduct an audit at this time.
  • Financial reports, prepared on a calendar year basis by the organization, are available for your review.