Lancaster Community Library
235 School Street
Kilmarnock VA 22482
Mission Statement
To provide access to a wide variety of quality literacy and informational materials and services to enhance the cultural, intellectual and practical pursuits of the community. 
Leadership
CEO/Executive Director Ms. Alice M Cooper
Board Chair Ms. Cassie Thompson
Board Chair Company Affiliation Retired
Contact Information
Address 235 School Street
Kilmarnock, VA 22482
Telephone 804 435-1729
Fax 804 435-0255
E-mail library@lancasterlibrary.org
History and Background
Year of Incorporation 1962
Former Names
NameYear
Lancaster County Public Library1961
Financial Summary
 
 
Projected Revenue $568,307.00
Projected Expenses $568,307.00
Statements
Mission
To provide access to a wide variety of quality literacy and informational materials and services to enhance the cultural, intellectual and practical pursuits of the community. 
Impact

 Top Accomplishments of 2014

  • Raised over $1.5 million for a capital campaign to renovate a new building at 16 Town Centre Library, Kilmarnock to serve as a new library facility
  • Held events with a total attendance of over 1,000 at the new building to generate excitement for the capital campaign

Goals for current year:

  • Reach our capital campaign goal of $2.1 million
  • Move into our new facility in 2016 
Needs

Monetary Support:  

  • Funds to support our capital campaign to renovate a new facility for the library
     
  • Funds to strengthen technology infrastructure and training for patrons and staff, funds to add technology to children’s services and increase adult programming.

Volunteers:  Friendly, reliable people to work at the circulation desk, people with diverse interests to help expand adult programming, tech-savvy volunteers to assist patrons with a wide-range of devices.

Supplies/Miscellaneous:We are happy to accept gently used e-readers or tablets which are less than two years old.  We would also consider gently used, but fairly new printers, scanners, laptops and PCs. We can always use books for all ages!

Background

While the Lancaster Community Library of today bears little physical similarity to the original cottage, it still remains the "heart of the community". Established in 1961 with the financial and material support of private citizens in the Northern Neck, the Library has undergone many changes over the years. From the small white cottage on School Street to a new building in 1975 with subsequent expansions and the addition of the Storymobile, the Library continues to support new technology and the demands of growing patronage. Governed by a board of directors elected by the membership, the Library is managed by a full-time library director who oversees a staff of eight and a corps of more than 80 volunteers. It is the combined efforts of these individuals that contributes to the success of the Library.

The library offers a collection of about 45,000 items including books, magazines, newspapers, audiobooks and ebooks for a wide variety of ages.  The library maintains 13 computers for public use and wireless internet access as well.  The children’s room features a special computer with games and activities for pre-schoolers.

CEO Statement

The Lancaster Community Library has now been in its new facility for more than one year.  Thanks to previous Director Lindsy Gardner, we have a tremendous building that our citizens may use to check out a book, participate in a storytime with Ms. Tonya, get technology help with Jeff Logan, use the library's computers or  WiFi, shop in the Attic bookstore operated by the Friends, and meet in the numerous meeting and study rooms.  We are excited to provide a wonderful place that will accommodate the community's library needs for many years to come.

Areas of Service
Areas Served
Area
Lancaster County
Board Chair
Board Chair Ms. Cassie Thompson
Company Affiliation Retired
Term July 2016 to June 2018
Email mochacassie@va.metrocast.net
Board of Directors
Board Members
NameAffiliation
Mr. John Cann Retired
Mr. Mark Clark Retired
Mr. Robert Fleet Banker
Mr. David Jones Connemara Corp
Ms. Betty Mill Retired
Mr. Ernie Monschein Retired
Mr. John Pace Community Volunteer
Ms. Sue Richardson Retired
Ms. Lin Ross Retired
Mr. Jamie Stalnaker Retired
Ms. Cassie Thompson Retired
Ms. Loretta Warren Retired
Board Demographics - Ethnicity
African American/Black 1
Asian American/Pacific Islander 0
Caucasian 11
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 7
Female 5
Governance
Board Term Lengths 4
Board Term Limits 1
Board Meeting Attendance % 75
Written Board Selection Criteria? Yes
Written Conflict of Interest Policy? Yes
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 12
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments


           

Executive Director
Executive Director Ms. Alice M Cooper
Former CEOs
NameTerm
Susanna Collins Jan 1988 - Sept 2007
Ms Lindsy E Gardner Sept 2007 - Feb 2017
Senior Staff
NameTitle
Ms. Tonya Carter
Staff
Full Time Staff 2
Part Time Staff 11
Volunteers 96
Contractors 0
Retention Rate 100
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 5
Date Strategic Plan Adopted June 2010
Management Succession Plan? No
Organization Policy and Procedures Yes
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy Yes
Directors and Officers Insurance Policy Yes
Collaborations

Lancaster County Public Schools, Rappahannock Art League, Volunteer Income Tax Association, Rappahannock Community College, Boys and Girls Club of the Northern Neck, Visions, Rappahannock Westminster Canterbury. 

Awards
Awards
Award/RecognitionOrganizationYear
Outstanding Educators awarded to Ann Rose and Tonya CarterAlpha Delta Kappa2013
Programs
Description

In 2011, LCL hosted 74 programs for children with a total attendance of 3,872.  We offer several exciting programs for children including preschool storytime (ages 3-5), Babygarten (6 months to 2 years) and the Summer Reading Program, a six-week program designed to make reading fun for children ages 3-12.

The goal of our children’s programming is to encourage an interest in reading and learning both in children and their caregivers. The attendance at our programming demonstrates a positive response from the community.  

Budget $4,000.00
Short Term Success

Babygarten is a program designed for children and their caregivers.  Ms. Tonya leads the caregivers through the process of sharing a book, singing songs and learning to engage in creative play together. This builds better communication between caregiver and child.  Storytime and the Summer Reading Program really focus on helping children sit quietly and engage in a story shared by Ms. Tonya or a specialized performer.  If absorbing the content and vocabulary is an investment in long-term success, developing the ability to sit quietly in a group and listen to a story is certainly a short-term success for small children. 

Long Term Success

Studies show that children who are exposed to more words by the age of three are more successful in school.  Our programs all focus on building vocabulary and pre-school literacy skills as well as motor skills (craft activities) and even sign language.  Participating in children’s programs at a young age will help these children be more prepared for the classroom. 

Description

Our Storymobile, a year-round traveling library van that reaches into Lancaster and Northumberland counties, offers reading programs to preschool children during the school year and to children of all ages during the summer months. The Storymobile sees an average of 150 children per month during the school year and 200 children during the summer.  The Storymobile stops at home daycares as well as licensed daycare facilities. Tonya Carter, our children’s librarian, reads books each week to the 3-year old class and to the Pre-Kindergarten classes at Lancaster Primary School.  She also reads books each week to the preschoolers at the YMCA and Chesapeake Academy.  Lindsy Gardner, the director, reads books each week to the kindergarteners at the Lancaster Primary School.  

Budget $12,000.00
Short Term Success

The Storymobile programming focuses on helping children to sit quietly and engage in a story.  If absorbing the content and vocabulary is an investment in long-term success, developing the ability to sit quietly in a group and listen to a story is certainly a short-term success for small children. Also, the Storymobile encourages children to check out books from the small collection on board the vehicle.  When the children take home books and return them on three successive weeks, they get a free book to keep!

Long Term Success

Studies show that children who are exposed to more words by the age of three are more successful in school.  Our programs all focus on building vocabulary and pre-school literacy skills as well as motor skills (craft activities) and even sign language.  Participating in children’s programs at a young age will help these children be more prepared for the classroom. 

Description

Our Adult Programming consists of the Sundays at Two lecture series held on six winter Sundays and a library book discussion group which meets year-round.  The Sundays at Two committee of volunteers selects and invites speakers, markets the program and makes cookies for every lecture.  The attendance for our Sundays at Two lectures this year increased to a total of 760 people for an average attendance of 126 people per program.  Library staff streamed the lectures from an iPad in the meeting room to a large flat-screened television in the main reading area.  This system allowed people sitting in our main library to see and hear the speaker when seating became unavailable in the meeting room which can only accommodate 120 people. 

Our library book discussion group has been growing in popularity since its inception in 2011.  We now have an average attendance of about 15 people, including 4 men.  The group selects titles to read during the year, and the library purchases extra copies.  

Budget $1,500.00
Short Term Success

The books chosen for the library book discussion group stay checked out year around by people who don’t necessarily come to the discussion.  Most people enjoy having recommended books, and the book discussion list serves that function.  Also, patrons who join our book discussion group often express an interest in volunteering at the library.  We have acquired at least three new library volunteers from our library book discussion group. 

Long Term Success

Technology can be a lonely affair, and humans (well most of us) need interaction with others in a safe and hospitable environment to feel fulfilled.  The library provides that experience every single day as almost 100 people flow through our doors, but on certain Sundays in January, February, and March, over 100 people gather  in the same room (mostly) at the same time to do more than connect.  These folks are curious about the world, how they fit into it, and how they can be better informed citizens.  Through local and regional speakers, Sundays at Two brings the wider world to our neck of the woods. The library book discussion group helps to connect people through a safe environment to express opinions about a wide variety of books. 

Description

We provide a collection of about 45,000 items that includes magazines, newspapers, books, audiobooks, and movies for all ages.  We have three Kindles available for check-out as well. We also provide a collection of about 5,000 downloadable ebooks and audiobooks.   We provide access to free music downloads, language instruction and financial information through our web site.  We have 13 computers available for public use as well as wireless internet access.

Budget $70,000.00
Short Term Success

While the circulation of print materials is declining slowly, we still check-out about 90,000 items per year.  We understand that ebooks are changing reading habits, so we are gradually increasing our investment in downloadable ebooks and other electronic resources.  While usage of our public computers is increasing modestly, our wireless internet usage is increasing more robustly as smart-phones and tablets become more popular and affordable.

Long Term Success

Our print and electronic collection encourages life-long learning and leisure reading. Access to the internet helps people to further their education and secure employment.  We continue to bridge the digital divide for those who cannot afford internet access or live where internet access is not available. 

Description

We provide technology training opportunities for the public both in groups and one-on-one.  We provide short, introductory classes about downloading ebooks, getting acquainted with the iPad and figuring out what apps are all about.  We also encourage people to make an appointment with our technology specialist, our director, or a tech-savvy volunteer to get individual instruction on how to use a device.  This service has been so popular that we are already at capacity even without any formal advertisement. 

Budget $500.00
Short Term Success

We assist about 10-12 people per week with technology issues or instruction.  

Long Term Success

Devices and phones offer almost limitless possibilities through apps and other on-line services.  Our library can help people in our rural community learn how to benefit from these advances.  We are the only nonprofit offering one-on-one instruction, and we have had very positive feedback about the program. This is another form of bridging the digital divide, only this divide is more along the lines of age demographics rather than  socio-economic demographics. 

Fiscal Year
Projected Revenue $568,307.00
Projected Expenses $568,307.00
Endowment Value $4,000,000.00
Spending Policy Percentage
Percentage (if selected) 4.25
Form 990s
IRS Letter of Exemption
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201620152014
Foundation and
Corporation Contributions
$322,282$18,000$80,004
Government Contributions$192,345$204,236$209,441
Federal------
State$97,933$101,240$106,447
Local$94,412$102,996$102,994
Unspecified------
Individual Contributions$282,978$933,724$392,987
------
$11,569$11,308$12,125
Investment Income, Net of Losses($26,352)$102,043$649,392
Membership Dues$45,384$29,435--
Special Events$91,209$39,085$38,598
Revenue In-Kind$81,490$219,705$660
Other$489,706$7,117$7,337
Expense Allocation
Fiscal Year201620152014
Program Expense$546,925$494,351$472,134
Administration Expense$89,978$116,029$93,472
Fundraising Expense$40,424$40,178$15,558
Payments to Affiliates------
Total Revenue/Total Expenses2.202.412.39
Program Expense/Total Expenses81%76%81%
Fundraising Expense/Contributed Revenue5%3%2%
Assets and Liabilities
Fiscal Year201620152014
Total Assets$7,637,850$7,257,634$6,386,954
Current Assets$631,716$1,508,578$348,817
Long-Term Liabilities$300,000$759,796$759,796
Current Liabilities$61,465$34,737$78,152
Total Net Assets$7,276,385$6,463,101$5,549,006
Short Term Solvency
Fiscal Year201620152014
Current Ratio: Current Assets/Current Liabilities10.2843.434.46
Long Term Solvency
Fiscal Year201620152014
Long-Term Liabilities/Total Assets4%10%12%
Capital Campaign
Currently in a Capital Campaign? Yes
Campaign Purpose By early 2016, we anticipate moving our current operations to a renovated 27,900- square-foot library located at 16 Town Centre Drive, Kilmarnock.
Goal $2,100,000.00
Dates May 2014 to June 2016
Amount Raised To Date $2,232,016.00
Capital Campaign Anticipated in Next 5 Years? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit 11/2016View