Richmond Jazz Society Incorporated
P.O. Box 25723
Richmond VA 23260-5723
Mission Statement To educate the public regarding the historical development and significance of this unique cultural music called Jazz; to preserve its rich history; to be a valuable resource/referral and support center for Jazz in the Commonwealth of Virginia; and, to promote the advancement of Jazz as a true American art form via such activities as performances, lectures, exhibits, workshops, technical assistance, media projects and publications.
Leadership
CEO/Executive Director Ms. B. J. Brown
Board Chair Mr. Robert L. Payne Sr.
Board Chair Company Affiliation VITA - Commonwealth of Virginia - Retired
Contact Information
Address P.O. Box 25723
Richmond, VA 232605723
Telephone 804 643-1972
Fax 804 643-1974
E-mail rjs@vajazz.org
History and Background
Year of Incorporation 1981
Financial Summary
 
 
Projected Revenue $236,800.00
Projected Expenses $236,800.00
Statements
Mission To educate the public regarding the historical development and significance of this unique cultural music called Jazz; to preserve its rich history; to be a valuable resource/referral and support center for Jazz in the Commonwealth of Virginia; and, to promote the advancement of Jazz as a true American art form via such activities as performances, lectures, exhibits, workshops, technical assistance, media projects and publications.
Impact
Accomplishments (FY15/16)
  1. RJS established a collaborative relationship with the Valentine Museum to install our "Jazz in Virginia" exhibition in September 2017.
  2. RJS established a collaborative relationship with VCU's Department of Music and the Cabell Library to digitize and house many articles now stored in our archives.
  3. RJS presented 10 installments of its Guest Educators Concert Series which carried the theme "Jazz Legends and Rising Stars".
 
Goals (FY16/17)
  1. Strengthen existing collaborations and build new collaborations in the presentation and preservation of Jazz in Virginia.
  2. Provide more opportunities for underserved audiences to experience Jazz on a first-hand basis.
  3. Maintain our long-running Guest Educators Series by featuring nationally recognized Jazz artists and Virginia Jazz artists receiving national acclaim.
  4. Develop a fundraising plan and contract appropriate staffing needed in support of the above mentioned goals.

 

Needs
RJS is in need of more corporate and foundation funding to support our outreach programs and our monthly performance series.  With proper funding, our outreach programs can be provided to area daycare and senior facilities at little to no cost.  A contribution of $500 enables RJS to send an ensemble to a youth or senior facility for a one-hour interactive performance.  A minimum contribution of $5,000 provides the needed funding for RJS to present a quality program as part of our performance series.
Background
RJS was formed in the fall of 1979 by nine individuals who felt that there was a need in Central Virginia for a jazz support group capable of raising the level of appreciation for an American art form that at the time was under served and rarely presented in venues where all could enjoy. RJS received its 501(c)(3) designation from the IRS in 1981. Since its founding RJS has presented numerous concerts, exhibits, educational programs for all ages, provided reference and intellectual input for a variety of studies, collaborated with many organizations, and amassed a major collection of jazz memorabilia much of which is unique to Richmond's jazz history.
RJS is governed by a board of directors who are responsible for all aspects of the organization. In addition, RJS has an Executive Director who is responsible for its day-to-day activities. RJS receives much of its support from individual donors, local and state granting agencies. Additional revenue is received by way of concert ticket sales and booking fees collected through artist referrals.
CEO Statement
My vision for RJS is to provide a clearing house for all things Jazz-related in Central Virginia. This includes but is not limited to the creation of an environment where Jazz is celebrated and respected by all, publishing books and producing digital documentation highlighting the people and places important to the development of Virginia’s Jazz history, and creating an environment where Jazz can be preserved, studied and enjoyed. 
Board Chair Statement
Our biggest challenge is and has always been our ability to raise funds in the corporate and foundation arenas.  As a small non-profit, RJS does not have a dedicated development officer.  We do, however, have an active Board of Directors who work very hard to raise funds for our programs.
Areas of Service
Areas Served
Area
Statewide
RJS operates basically in Richmond's diverse, metropolitan area, and surrounding counties. Generally, residents within a 50-mile radius of Richmond attend RJS activities and events. Because of the nature of Jazz music, our target community includes nearly every demographic, from day-care and elementary school aged children to college students, professionals, and, Senior citizens.
Board Chair
Board Chair Mr. Robert L. Payne Sr.
Company Affiliation VITA - Commonwealth of Virginia - Retired
Term June 2016 to May 2019
Email admin@vajazz.org
Board of Directors
Board Members
NameAffiliation
Ms. B. J. Brown Owner, Eulipion Marketing & Management
Mr. Thomas Cannon Jr.Inspector, City of Richmond (VA)
Mr. Andrew Clarke Community Volunteer
Ms. Joyce DeBerry Self Employed
Dr. Darryl Harper Virginia Commonwealth University
Ms. Greta J. Harris Better Housing Coalition
Dr. Yvonne Knight Dermatologist
Mr. Nelson R. Lawson Retired
Mr. William S. Lowe Pepco
Mr. Robert L. Payne Sr.Retired, Senior IT Specialist, COVA
Ms. LaShawn U. Payne-Robertson IT Systems Engineer, Bank of America
Ms. Desiree L. Roots Centeio Self Employed
Dr. Lori Wilson Private Practice
Board Demographics - Ethnicity
African American/Black 11
Asian American/Pacific Islander 0
Caucasian 2
Hispanic/Latino 0
Native American/American Indian 0
Other 0 0
Board Demographics - Gender
Male 6
Female 7
Governance
Board Term Lengths 2
Board Term Limits 0
Board Meeting Attendance % 75
Written Board Selection Criteria? No
Written Conflict of Interest Policy? Under Development
Percentage Making Monetary Contributions 100
Percentage Making In-Kind Contributions 100
Number of Full Board Meetings Annually 4
Standing Committees
Advisory Board / Advisory Council
Communications / Promotion / Publicity / Public Relations
Education
Development / Fund Development / Fund Raising / Grant Writing / Major Gifts
Finance
Program / Program Planning
Strategic Planning / Strategic Direction
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Advisory Board Members
NameAffiliation
Mr. James "Plunky" Branch Musician / Educator
Mr. William S. Cooper Jr.Federal Reserve Bank
Mr. Roi L. Ewell Anheuser-Busch
Ms. S. Marquette Folley Smithsonian Institute
Dr. Carmen Foster Community Volunteer
Ms. Dorthaan Kirk WBGO, Newark NJ
Mr. Douglas J. Richards Music Faculty, VCU
Mr. Lonnie Liston Smith Musician
Comments
Our biggest challenge is raising funds without the aid of a dedicated development director.  Our Board does its best to fill the void.
Executive Director
Executive Director Ms. B. J. Brown
Experience
Ms. B. J. Brown is a founding member of RJS who worked as an unpaid volunteer ED from 1979 through 1983 and as part-time paid ED since 1984.
Staff
Full Time Staff 0
Part Time Staff 1
Volunteers 20
Contractors 1
Plans
Organization has a Fundraising Plan? Under Development
Organization has a Strategic Plan? Yes
Years Strategic Plan Considers 3
Date Strategic Plan Adopted Feb 2014
Management Succession Plan? Under Development
Organization Policy and Procedures Under Development
Nondiscrimination Policy Under Development
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy No
Collaborations
VentureRichmond
VA Museum of Fine Arts
St. Paul's Episcopal Church
Virginia Commonwealth University
Valentine Museum
Virginia State University
Awards
Awards
Award/RecognitionOrganizationYear
Governors Award for the ArtsCommonwealth of Virginia2008
House Joint Resolution No. 5243 Commending RJSCOVA General Assembly2015
Programs
Description
The RJS "Make Music With Me" Band has been delighting young audiences with its unique blend of Jazz and children's classics since 1985.  The band features professional Jazz musicians, in a lively and interactive format that can be tailored to any age group, and the needs of any facility.  The youngsters are given the opportunity to make music with the band through the use of hand-held percussion instruments, and songs featuring audience participation.
Population Served Children and Youth (0 - 19 years)
Budget $500.00
Long Term Success
This program is part of the core offering of RJS. We will always provide Jazz educational programs for the youth in our community.
Description
The RJS "Bright Moments Jazz Band" is one of the cornerstones of our Education and Outreach program.  Performances feature some of the most talented Jazz musicians in Central Virginia in a lively interactive format.  Program options include instrument demonstrations, concerts, or cararets.  Audience members are encouraged to participate at a comfortable level in upbeat versions of Jazz standards from all eras.
Population Served Elderly and/or Disabled
Budget $500.00
Long Term Success
RJS will continue to provide this outreach service to senior audiences. Activity Directors applaud our effort to bring Jazz music to their facilities for the benefit of their residents.
Description
Initiated in 1980, the Guest Educators Series provides audiences with top quality Jazz performances and presentations.  These events attract local, regional and national artists and educators in a casual "informance" format.  The wide range of artists and styles spotlight the many facets of Jazz, and how this unique American music is created.  Our events are presented in the fully accessible facility of Capital Ale House's Downtown Music Hall.
Population Served General/Unspecified
Budget $3,500.00
Short Term Success
Audience feedback has indicated that their is a need for this program.
Long Term Success
This program has proven to be successful by its longevity.
CEO/ED/Board Comments
Our biggest challenge is getting the word out to corporate and foundation leaders of our "mission" work with regards to the senior and youth populations.
Fiscal Year
Projected Revenue $236,800.00
Projected Expenses $236,800.00
Spending Policy N/A
IRS Letter of Exemption
Detailed Financials
Revenue SourcesHelpThe financial analysis involves a comparison of the IRS Form 990 and the audit report (when available) and revenue sources may not sum to total based on reconciliation differences. Revenue from foundations and corporations may include individual contributions when not itemized separately.
Fiscal Year201520142013
Foundation and
Corporation Contributions
$14,371$12,858$16,856
Government Contributions$0$0$0
Federal------
State------
Local------
Unspecified------
Individual Contributions$47,134$45,389$28,938
------
$55,670$53,385$48,936
Investment Income, Net of Losses$530$1,487$2,365
Membership Dues------
Special Events------
Revenue In-Kind--$11,364$13,094
Other($700)----
Expense Allocation
Fiscal Year201520142013
Program Expense$95,982$93,351$84,455
Administration Expense$18,998$16,721$17,746
Fundraising Expense$11,037$9,253$9,305
Payments to Affiliates------
Total Revenue/Total Expenses0.931.040.99
Program Expense/Total Expenses76%78%76%
Fundraising Expense/Contributed Revenue18%16%20%
Assets and Liabilities
Fiscal Year201520142013
Total Assets$37,147$46,159$41,001
Current Assets$36,180$44,907$39,286
Long-Term Liabilities------
Current Liabilities------
Total Net Assets$37,147$46,159$41,001
Short Term Solvency
Fiscal Year201520142013
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201520142013
Long-Term Liabilities/Total Assets0%0%0%
Capital Campaign
Currently in a Capital Campaign? No
State Charitable Solicitaions Permit
Solicitations Permit
Solicitations Permit 10/2017View
Comments
Organization Comments
Individual support to RJS continues to rise each year. This has served to offset the low financial support RJS receives from area corporations and foundations.
Foundation Comments
  • Form 990 and financial statements prepared by Kirby & Associates, PC
  • Financial information provided by Form 990 with supplemental information from the financial statements